Cancellation by DO
This function is used to fully or partly cancel the shipment of an unpacked DO.
This function is useful when the shipping of the DO must be deleted at all costs, either because the final customer does no longer wish to be shipped, or because there was some wreckage between the order preparation and its shipment.
Within the framework of an "inter-site" shipment, it is possible to cancel the goods of a DO soon to be transferred as long as the "inter-site" round to which it has been assigned has not been shipped. In other words, the goods cannot be deleted if they are labelled as being "pending transfer".
The shipment cancellation of a packed DO is performed by means of the Shipmenrt cancellation by parcel.
Unlike the Shipment deferment function, the cancellation immediately deletes the DO preparation, whereas deferment means that the shipment is merely postponed to a later date.
A movement code of automatic adjustment type must be defined in the movement code table for the current site.
The DO must have the status 8-Pending shipment and must not be in prepacking or declarative packing mode.
Prerequisite
Refer to documentation Implementation
Screen management
The screen is comprised of a single entry tab.
Entry screen
Presentation
Further to the selection of the DO to be cancelled, the corresponding DO lines are displayed.
For each line of the selected DO, the system displays:
- Prepared qty: prepared CU quantity, validated upon PO validation.
- Shipped qty: previously shipped CU quantity.
- Cancelled qty: CU quantity deleted by the DO Cancellation function
- Deferred quantity: CU quantity to be reintegrated or deferred.
- Quantity to be Cancelled: this field is used to enter the quantity to be cancelled on the DO line
- Quantity to be shipped: quantity to be shipped during the next shipment. The field is updated based on the entry of the quantity to be cancelled.
- Quantity pending transfer: quantity in CUs of a DO "pending transfer", in other words, a DO shipped to another site. These goods cannot be cancelled as long as they are "pending transfer"
To partly or fully cancel a DO:
- Enter the quantities to be cancelled on each line,
- Enter the stock reintegration address,
- Enter the movement code to be used
- Validate the action using the "Save" button.
The automatic adjustment type movement code is used to create the corresponding stock objects in the reintegration store.
An automatically launched print-out is used to list the reintegrated elements.
Based on the defined procedures, these stocks will need to be reintegrated into reserve stores/addresses via the creation of transfer movements.
Only those lines with a normal or Kit nature can be entered.
When entering a kit, the component lines attached to it are selected by default.
The output movements are then updated and split in case of partial line cancellation. The status of the cancelled movements moves to status 6- Cancelled upon shipment.
Depending on the DO balance management, the DO will moves to status 2 –Pending nth preparation, or to status 9- Shipped, Completed.
The cancelled movements are not taken into account upon DO shipment.
Whenever serial nos. are managed, the cancellation will only be possible if the serial nos. to be cancelled are entered.
To enter the serial nos., the user still needs to position themselves on the DO line managed with serial no., then perform a righ-click on the mouse.
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Fields
The following fields are present on this tab :
Delivery order
| Numerical sequence automatically assigned by the system upon validation of the DO header. This number features an information specific to the system, all depositors included. This piece of information features a unique access key to a Delivery Order. |
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Grid DO lines
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| Quantity expressed in CUs deleted by means of the DO Cancellation function. |
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| Mentions the quantities in CUs "pending transfer". These quantities are said to be "pending transfer" as soon as the "inter-site" round to which the DO is assigned has been confirmed. Once the round has been confirmed, the deferment or cancellation is not longer possible. |
Block number 3
| Stock reintegration location further to a cancellation. The entered location must have the quay type. |
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| Movement code of adjustment type used to create the corresponding stock objects in the reintegration store. |
Block number 4
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Action icon
Reports
By default, the following reports are associated with this function :
REINTEG : Stock reintegration
This can be changed using a different setup.
Error messages
In addition to the generic error messages, the following messages can appear during the entry :
Partial delivery prohibited.
The DO header set-up does not allow the shipment to be cancelled in a split fashion.
‘Number’ field error, Delivery Order: 9999, Record does not exist
The entered DO no. does not exist.
Serial no. not prepared
The entered serial no. has not been prepared and therefore cannot be cancelled.
"Reintegration location" field error, mandatory field
The entry of the reintegration location is mandatory.
"Reintegration location" field error, Stores: XX: Record does not exist
The entered reintegration store does not exist.
"Reintegration location" field error, RCA: Type of store <> Type of quay
The entered reintegration store does not have the quay type.
Incorrect format
The format of the reintegraton address is not correct.
Locations: QUA Q3, Record does not exist
The entered reintegration location does not exist.
"Adjustment mvt code" field error, mandatory field
The entry of the adjustment movement code is mandatory
"Adjustment mvt code" field error, Movement code: A, Record does not exist
The entered adjustment movement code does not exist.
"Adjustment mvt code" field error, E01: Mvt code prohibited.
The entered adjustment movement code must have the automatic adjustment type.
Number of serial nos. <> Number of CUs to be cancelled line no. X (0<>1)
The entered number of serial nos. to be cancelled is different from the quantity to be cancelled for a DO line managed with serial no.
'To be cancelled' field error. Maximum quantity XX CUs
The quantity 'To be cancelled' must not be larger than the quantity 'to be shipped' minus the quantity 'pending transfer'.