Supplier Categories

• Category (field BSGCOD)

This is the category associated with the supplier.
A supplier category makes it possible to:

• have an additional supplier classification,
• have default values upon creation,
• assign an automatic numbering to the suppliers according to a counter associated with the supplier category.
  

  
  

A supplier category can also be associated with aBP, since BPs can become suppliers at a later stage.

• Description (field DESAXX)

• Short description (field SHOAXX)

• Supplier sequence no. (field REFCOU)

• Creation method (field CREMOD)

• Country (field CRY)

This code is used to identify amongst other things, the Country of a BP.
This is important information, associated with a number of characteristics useful for performing controls on other linked information, in particular:

• the telephone number format,
• the format of the number that identifies a company or an activity (site tax ID number, NAF in France), and whether its entry is mandatory or not,
• the postal code format of the town and also the code of the geographic subdivision, and whether their entry is mandatory,
• whether the VAT number of this community is mandatory,
• the Bank ID code format.

• Language (field LAN)

• Currency (field CUR)

This code is used to identify the currency of a site, a BP, etc. Is is controlled in the currency table.
 It is recommended to use the ISO coding upon creation of a new currency.

• Supplier type (field BPSTYP)

• Rate type (field CHGTYP)

This field is controlled by a modifiable local menu and can take the following values: daily rate, monthly rate, average rate, DEB rate.
It is necessary to choose the exchange rate type that will be used to convert the amounts in currency.
The rate type suggested is that of the header.

• field TSSCOD

Code controlled in the statistical group table and used to associate a statistical group to the customer.

• Credit control (field OSTCTL)

Flag used to define the control wanted by the supplier.

• Authorized credit (field WOSTAUZAMT)

Maximum credit amount authorized for this supplier. It is used if the supplier controls the WIP. This amount is expressed in folder currency if the control is carried out at the level of the folder or in the currency of the user's Common data site if the WIP control is carried out at the company's level.

• field ACCCUR

• ABC class (field ABCCLS)

Code making it possible to identify the ABC category of a business partner.
The ABC category is designed to classify business partners according to their importance in the turnover, for example.
Values between 'A' and 'D' can be entered. At the time of creation, the BP, having no statistical data available, is classified in category "D" by default.

• Free freight threshold (field WORDFREFRT)

The field identifies the total purchase order amount needed to receive free freight. It is a display-only field and does not restrict POS creation.

• field CURFREFRT

• Minimum order (field WORDMINAMT)

This is the tax excl. amount below which supplier orders can be subject to a control (blocking, warning or no control).

The level of control for this amount is defined by the parameter POHMINAMT - Order min amount control (ACH chapter, AUZ group).

• field CURWORDMIN

• Multi-line order (field SEVLIN)

Flag used to specify whether orders over several lines are authorized or not for this supplier.

• Ack. reminder (field OCNFLG)

Flag used to specify whether the acknowledgement of receipts must be printed or not for the orders.

• Delivery reminders (field FUPFLG)

This flag is used to specify if a reminder letter should be sent to the supplier in case expected goods are not delivered.

• Price list structure (field PLISTC)

This field is used to enter a price list structure code.
This code determines the sales conditions managed for each purchase document line ('Discounts and Charges' field).
The structure code is defined for one or several suppliers. At least one price list code must be set up for each structure code used by at least one BP.
 When aprice list structureis changed, the new structure must include the previous one.

• Matching tolerance (field MATTOL)

Use this field to specify a match code for a given supplier category.
This code is chosen in the list created in the Matching tolerance function.
It is assigned as default value for any new supplier associated with this supplier category.

Reminder: The Three-way match is a reconciliation process used to validate the payment of an invoice, with a minimum and a maximum tolerance threshold. The reconciliation is carried out:

• either between the invoice and the order,
• or between the receipt and the invoice,
• or in succession (order-receipt, then receipt-invoice).

• Unavailable (field UVYCOD)

The un-available period code is used to specify the periods during which a BP or a site is not available (annual closing period, for instance).

The un-available periods code is used to specify the periods during which a BP or a site is not available (annual closing period, for instance).
The supplier unavailability period is used to check that the theoretical order date of a purchase request does not fall within these periods. The theoretical order date of a purchase request is calculated using the requested date of the request minus the time necessary for the purchase.

• Carrier (field BPTNUM)

This field indicates the code that identifies the Carrier liable for the transportation of the goods.

• Delivery mode (field MDL)

Code checked in the Delivery modes table, and used to define the information related to the transport and delivery.

• Incoterm (field EECICT)

The Incoterm codes, set by the International Chamber of Commerce, seek to standardize the terms the most used in the international commerce by defining the respective responsibilities of the seller and the buyer agreed upon on establishement of the sales contract by a unique word similarly understood throughout the world.

The Incoterm code, controlled in Incoterm table is used in the INTRASTAT file (Exchange of goods declaration). It can also be used to define the price lists.

• Intrastat increase (field EECINCRAT)

This field is subject to the Exchange of goods declaration (Intrastat).

This conversion factor is used in the Intrastat declaration for the exchange of goods. It is used in supplier invoices and applied to the fiscal value of the product line to obtain the statistical value.
It is initialized by either the increase conversion factor entered on the product-supplier record or the supplier record.

• Transport location (field EECLOC)

A transport location must be specified in the EU exchange declaration. It is combined with the Incoterm code in order to determine the delivery conditions referring to the sales contract terms that specify the respective obligations of the buyer and seller.

This information is not used in the French declaration.

• Due date origin (field DUDCLC)

Date used as the calculation basis for the open items and which can take the value 'Invoice date' or 'Receipt date'.

• Order form (field NORPRNFLG)

Flag used to specify whether the order notes must be printed or not for this supplier.

• Receipt note (field NREPRNFLG)

Flag used to specify whether the receipt notes must be printed or not for this supplier.

• Return slip (field NRTPRNFLG)

Flag used to specify whether the return notes must be printed or not for this supplier.

• Template code (field TPMCOD)

This field is used to indicate the reference of a print template listing the reports to use in priority (and the number of copies) with the documents used in commercial management. It is thus possible to specify the reports and to reserve them to some BPs.

To enable an electronic invoicing for Portuguese legislation, you must select a PDF print template code or invoice report compatible with Portuguese legislation. The archive destination for the template in PDF format is determined by the EFATPRT – Default destination for EFAT (LOC chapter, POR group) parameter setting.

• No. (field NOLIG)

• Element (field INVDTA)

Number of the invoicing element identifying the associated amount (Charges, freight, packing, discount, in percentage or in amount, etc.).

• Description (field SHO)

• % or amount (field INVDTAAMT)

The values relate to the invoicing footer. This information can directly come from the parameters of the invoice footer or from the customer record.
 Refer to the Invoicing elements documentation for more information.
The values of the footer elements can be modified. The ex-tax and tax-incl. amounts of the document are directly impacted by these values.
Intercompany specificities
If the order has been generated from an inter-company or inter-site purchase order, and the inter-company setup stipulates that the invoicing elements come from the Purchase module, these will be initialized with the values entered in the original purchase order.

• Currency (field WWCUR)

• Accounting code (field ACCCOD)

Use this field to specify the accounting code of the site.
The accounting code is a default value used in the setting up of accounting entries.
It refers to a table that lists a certain amount of elements (collective accounts, accounts or parts of accounts) that can be used for the determination of the documents that will be posted.

• Account structure (field DIA)

The account structure is not compulsory data.
If a structure is loaded, it is submitted to be applied upon the creation of a supplier invoice (once the invoice tax excl. amount has been entered).

• Tax rule (field VACBPR)

A tax rule represents the tax territoriality principle, in other words, the calculation rules to be applied to determine the tax amount.
As a general rule, by crossing a tax rule linked to the BP with a Tax level, you can determine the tax code to be applied to the document line and so, to the entry line.
In this field, you enter the tax rule associated with the BP: this tax rule will be suggested by default in all the transactions used by this business partner.

• DAS2 (field DADFLG)

This ticked box indicates that the supplier is a contractor within the framework of the fees declaration (DASD2). The site submit the DASD2 declaration (French specificity).

If it is not, the next field needs to define a deposing site code assigned to the same legal company.

• 281.5 (field FLG281)

• 1099 form (field FRM1099)

The 1099 form type indicates that a supplier is reportable to the Internal Revenue Service for payments made. Possible valid values are: None. Misc, Dividend or Interest. This value defaults from the supplier to the invoice, but can be changed.

• 1099 box (field BOX1099)

Default box number with respect to which payments must be printed on the 1099 record. Box numbers vary according the 1099 record at use. This value defaults from the supplier to the invoice, but can be changed. Inactive 1099 boxes are not available for selection.

• Amount type (field PURPRITYP)

This flag is used to determine whether the amounts of the supplier BP invoices Exclude tax or Include tax.

This field is initialized based on the value defined at the level of the PURPRITYP - Supplier amount type general parameter (TRS chapter, INV group).

• Dimension type (field DIE)

The "Analytical" table is preloaded based on the setup of the default dimension views and depending on the entity (customers, suppliers, products, etc.)

• Dimension (field CCE)

The setup determines if the analytical dimensions can be modified. They are initialized based on the setup of the default dimension.

In creation mode, if no order line has been entered and the project code is modified, the analytical dimensions are reset based on the setup of default dimensions.

In creation mode, as in modification mode, if an order line is entered and the project code is modified, the analytical dimensions are not reset.

• Payment term (field PTE)

Code associated by default with the current BP, used to define the payment conditions.
This code defines the payment method, open item type, as well as the payment schedule (one or several open items cash, 30 days, end of month etc.).
When managing this table, it is possible to simulate the calculation rules that will be applied in entry mode.

• Settlement discount (field DEP)

Code used by default for the current BP to identify a series of early discount and late charge rates (up to 12) to be applied to a payment according to a number of days early or days late with respect to the open item date.

• Payment bank (field PAYBAN)

If this field is entered, the automatic payment proposal processing will automatically assign this bank account to all the payments for this BP.
 Code controlled in the table ofbank accounts.

• Withholding code (field RITCOD)

List of retention codes to be applied to the supplier.

• Allowance rate (field RITRAT)

Special allowance rate specific to the supplier.

• Lead time coefficient (field LTIMRKCOE)

Coefficient applied to the assigned note for the lead-time adherance for this supplier.
This coefficient is initialized by default to a value given to this coefficient in the supplier category table.

• Price coefficient (field PRIMRKCOE)

Coefficient applied to the assigned grade for price compliance for this supplier.
This coefficient is initialized by default to a value given to this coefficient in the supplier category table.

• Quality coefficient (field QLYMRKCOE)

Coefficient applied to the grade assigned for quality compliance for this supplier.
This coefficient is initialized by default to a value given to this coefficient in the supplier category table.

• Quantity coefficient (field QTYMRKCOE)

Coefficient applied to the grade assigned for quantity compliance for this supplier.
This coefficient is initialized by default to a value given to this coefficient in the supplier category table.

• Free coefficient (field RSKMRKCOE)

Coefficient applied to the grade assigned according to a criterion left free for this supplier.
This coefficient is initialized by default to a value given to this coefficient in the supplier category table.