Refer to documentation Implementation
Presentation
Enter the employee’s ID and the departure date.
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Fields
The following fields are present on this tab :
Employee
| The ID number is the employee's unique identifier. It contains 1 to 15 characters. |
| No help linked to this field. |
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| The contract number of the employee corresponds to one of his contract sequence number.
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Presentation
This tab contains information of a general nature about the employee.
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Fields
The following fields are present on this tab :
Birth
| No help linked to this field. |
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| Enter the social security number of the employee. This field is initialized by default depending on:
These elements have been specified beforehand.
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Address
| The country in the employee address determines the entry format of all the components of the address. |
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Miscellaneous
| If the employee is related to the business manager, specify the nature of this relation. This field is used in the Pôle Emploi (French Job center) certificate. |
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| Specify the category status the employee belongs to (senior executives, other executives, etc.) according to the collective agreement of the company. This field is used for DADS-U declarations. |
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Public sector
| This field applies only to the public sector employers. Specify the status of the employee. This field is used in the Pôle Emploi (French Job center) certificate. |
Pension fund
| Specify the employee's complementary pension fund. Enter the abbreviation/acronym, name and address of the pension institutions. For the executives or assimilated executives affiliated to the AGIRC and the ARRCO, both institutions must be specified. This field is used in the Pôle Emploi (French Job center) certificate. |
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Presentation
This tab contains information of a general nature about the employee’s employer.
Fields
The following fields are present on this tab :
Employer
| No help linked to this field. |
| Enter the site linked to the employee. This field is used in the Pôle Emploi (French Job center) certificate.
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| Enter the address (maximum of three lines). |
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| Enter the telephone number. |
| Specify the total number of employees in the site on elapsed 31/12. This field is used in the Pôle Emploi (French Job center) certificate. |
| Enter the national identification number issued by the INSEE. |
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Membership
| Specify the affiliation number to Pôle Emploi or the Agency having collected the unemployment insurance contributions. These fields are used in the Pôle Emploi (French Job center) certificate. |
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Public sector
| This field applies only to the public sector employers. Specify if the employer is a self-insurance employer. This field is used in the Pôle Emploi (French Job center) certificate. |
| This field applies only to the public sector employers. Specify whether the employer takes part in special schemes for the “assisted” jobs (apprentices, young people’s employment, etc.). This field is used in the Pôle Emploi (French Job center) certificate. |
| These fields apply only to the public sector employers. Specify if the employer has reached a management agreement. If this is the case, mention the number of this agreement and its analytical code. Specify if there is an extension to the AFR. These fields are used in the Pôle Emploi (French Job center) certificate. |
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| These fields apply only to the public sector employers. Specify whether the employer has joined on a revocable basis. If this is the case, enter the date on which the employer joined. These fields are used in the Pôle Emploi (French Job center) certificate. |
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Presentation
This tab contains information relating to the job held by the employee and the notice period terms.
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Fields
The following fields are present on this tab :
Activity
| Specify the period in which the employee has been employed within the company, or in which the trainee completed their training period. These fields are used in the work certificate or in the training certificate. |
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Last employment
| Specify the duration of the employee’s last job. These fields are used in the Pôle Emploi (French Job center) certificate. |
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| Specify the employee's last place of work. Also specify the “department” (French geographical division). These fields are used in the Pôle Emploi (French Job center) certificate. |
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| Specify the last job performed by the employee. This field is used in the Pôle Emploi (French Job center) certificate. |
| Specify the date of notification of the dismissal or resignation. This field is used in the Pôle Emploi (French Job center) certificate. |
| Specify the category of the employee’s job. This field is used in the Pôle Emploi (French Job center) certificate. |
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| Indicate the contract nature of the employee. This field is used in the Pôle Emploi (French Job center) certificate. |
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| Specify the status of the employee. This field is used in the Pôle Emploi (French Job center) certificate. |
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| This field is only available for the South-African legislation. |
| The dates contained in the Service period, Company entry date and Site entry date fields are used to track the periods the employee worked for the company and the site. |
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Advance notice
| Specify whether the employer has completed their notice period. If this is the case, indicate the period of this notice period. This field is used in the Pôle Emploi (French Job center) certificate. |
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| If the employee has not completed any notice period but the notice period has been paid, specify the period paid. This field is used in the Pôle Emploi (French Job center) certificate. |
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| If the employee has not completed any notice period and the notice period has not been paid, specify the period that was not paid and the reason for not paying for it. This field is used in the Pôle Emploi (French Job center) certificate. |
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Special schemes
| Specify whether the employee is covered by the local Alsace Moselle scheme. This field is used in the Pôle Emploi (French Job center) certificate. |
| Specify the affiliation number to Pôle Emploi and the social security scheme fund of the employee. These fields are used in the Pôle Emploi (French Job center) certificate. |
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Re-employment
| This field is only available for the South-African legislation. |
| This field is only available for the South-African legislation. |
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Presentation
This tab contains information relating to the time frame to which the employee was subjected, and the terms applied in case of contract breach.
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Fields
The following fields are present on this tab :
Unemployment
| Specify whether the employee benefits from full unemployment benefits without breach of contract. This field is used in the Pôle Emploi (French Job center) certificate. |
| Specify whether a partial unemployment benefit request has been issued to the DDTEFP. If this is the case, specify the period of compensation under the partial unemployment. In addition, specify the planned date of return to work. These fields are used in the Pôle Emploi (French Job center) certificate. |
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| Specify whether a partial unemployment benefit request has been issued to the DDTEFP. If this is the case, specify the period of compensation under the partial unemployment. In addition, specify the planned date of return to work. These fields are used in the Pôle Emploi (French Job center) certificate. |
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| This field is only available for the South-African legislation. |
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| This field is only available for the South-African legislation. |
| This field is only available for the South-African legislation. |
Schedules
| Specify the weekly or annual working hours applied in the company further to an agreement (collective agreement or other). These fields are used in the Pôle Emploi (French Job center) certificate. |
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| Specify the weekly or annual working hours of the employee. These fields are used in the Pôle Emploi (French Job center) certificate. |
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| If the working hours of the employee are different from those applied in the company, specify the reason for such a difference. These fields are used in the Pôle Emploi (French Job center) certificate. |
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Termination of contract
| In this field, the departure reason code is automatically filled with the code entered in the Termination reason field. You can modify this code if needed. |
| You can enter a description for the departure reason. |
Collective redundancy program
| Indicate whether the employee is laid off within the framework of a social plan. If this is the case, enter the date on which the social plan was first submitted to the staff representative bodies. These fields are used in the Pôle Emploi (French Job center) certificate. |
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| No help linked to this field. |
Employee of 55 years and more
| Select this check box if the employee is laid off at the age of 55 years or older, and if a FNE agreement has been reached by the company, but said employee has rejected this agreement. These fields are used in the Pôle Emploi (French Job center) certificate. |
FNGS
| Advance payment from the national salary guarantee fund. In case of receivership or compulsory liquidation, an advance payment from the national salary guarantee fund has been received or is about to be received. If this is the case, specify which debts are involved, otherwise, specify a reason. These fields are used in the Pôle Emploi (French Job center) certificate. |
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Presentation
This tab contains the following elements:
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Fields
The following fields are present on this tab :
Last day worked and paid
| Indicate the last day worked and paid of the employee. This field is used in the Pôle Emploi (French Job center) certificate. |
Grid Salaries
| Specify in this grid the salaries corresponding to the 12 calendar months preceding the employee’s last day worked and paid. For example: Last day of work:25/05/2001. This information is used in the Pôle Emploi (French Job center) certificate and the UI-19 form (South-African certificate). |
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| The number of hours worked should be linked to the HRT code on the applicable heading, that is to say the HRT code should be filled in the Headings function, Print-out tab, Job center certificate block, Final salaries field. |
| Specify in this grid the salaries corresponding to the 12 calendar months preceding the employee’s last day worked and paid. For example: Last day of work:25/05/2001. This information is used in the Pôle Emploi (French Job center) certificate and the UI-19 form (South-African certificate). |
| The gross salary should be linked to the SAL code on the applicable heading, that is to say the SAL code should be filled in the Headings function, Print-out tab, Job center certificate block, Final salaries field. |
| This field is only available for the South-African legislation. |
| Specify in this grid the salaries corresponding to the 12 calendar months preceding the employee’s last day worked and paid. For example: Last day of work:25/05/2001. This information is used in the Pôle Emploi (French Job center) certificate and the UI-19 form (South-African certificate). |
Grid Bonuses and allowances
| Specify in this grid the frequency bonuses and allowances that are different from the salaries, and not mentioned in the grid above. These fields are used in the Pôle Emploi (French Job center) certificate and the UI-19 form (South-African certificate). |
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Presentation
This tab contains the amounts paid on contract breach.
On the employee’s contract, the Final exit checkbox must be selected, and the termination date and last presence date must be filled in before the information is pulled through.
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Fields
The following fields are present on this tab :
Terms
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Grid Salaries
| Specify in this grid the salary paid after the last calendar month entered in the salary grid in the Salaries and bonuses tab. |
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| Monthly hours worked in their last month. |
| Employee’s gross salary in their last month. |
| For South-Africa: |
Indemnities
| Specify the amount of the payment in lieu of notice. |
| Specify the compensatory allowance for paid leave, as well as the number of working days represented by this compensatory allowance. This data is linked to the LEA code on the applicable heading, that is to say the LEA code should be filled in the Headings function, Print-out tab, Job center certificate block, Redundancy payment field. This field is used in the Pôle Emploi (French Job center) certificate and in the UI-19 form (South-African certificate). |
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| Specify the compensatory allowance for paid leave, as well as the number of working days represented by this compensatory allowance. This data is linked to the LEA code on the applicable heading, that is to say the LEA code should be filled in the Headings function, Print-out tab, Job center certificate block, Redundancy payment field. This field is used in the Pôle Emploi (French Job center) certificate and in the UI-19 form (South-African certificate). |
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| Specify the amount of each legal benefit received by the employee:
These fields are used in the Pôle Emploi (French Job center) certificate. |
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| Specify the amount corresponding to the conventional indemnities. This field is used in the Pôle Emploi (French Job center) certificate. |
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| Specify the amount corresponding to the transaction allowances. Specify if a transaction is in progress. These fields are used in the Pôle Emploi (French Job center) certificate. |
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Grid Redundancy payment
| Enter any other additional payment. |
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Presentation
This tab contains the authentication by the employer.
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Fields
The following fields are present on this tab :
DIF
| This field no longer exists since the French DIF scheme (French legal requirement) is no longer applicable. |
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Supervisor
| Enter the information relating to the employer authentication:
These fields are used in the Pôle Emploi (French Job center) certificate. |
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| No help linked to this field. |
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Portability
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Training period
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Fields
The following fields are present on this tab :
DIF
| This field no longer exists since the French DIF scheme (French legal requirement) is no longer applicable. |
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Supervisor
| Enter the information relating to the employer authentication:
These fields are used in the Pôle Emploi (French Job center) certificate. |
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| No help linked to this field. |
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Portability
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Training period
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The following fields are included on the window opened through this button : Criteria
Criteria
AED extraction
Contract end DSN extraction
Close Click the Extraction button to automatically extract the information required to manage the departure of an employee. You can also start the extraction of the end-of-contract DSN (this only applies to France). |
The following fields are included on the window opened through this button : Block number 1
Grid Contribution funds
Grid Other funds
Close This button is only available for African legislations. Use this button to draw up the list of contribution funds to which the current employee is linked for the specified contract and to enter the membership information to these funds. Fund assignments are available from the Assignment function and data on the affiliation is available from the Affiliation function. |
The South-African legislation requires the generation of the UI-19 form (Declaration of information of commercial employees and workers employed in a private household) for an employee when they leave the company. It contains the reason why the employee leaves the company and all the details related to their departure. This form is used for unemployment claims. 1. Use the Extraction button to extract the data that will be used in the UI-19 form. |
Select this button to enter the report parameters for the P45 report (GBR-P45). You can print a P45 for a single employee, or for a group of employees.
The button is not available until you have ended an employee’s contract in the Employment contract function and selected the Final exit check box. |
In addition to the generic error messages, the following messages can appear during the entry :
The record searched does not exist.
The order number entered has already been assigned to another record.
The reason for the contract breach is not a reason recognized by the Pöle Emploi certificate.