WI/Occupational disease certificate

• Employee ID (field REFNUM)

The ID number is the employee's unique identifier. It contains 1 to 15 characters.
It can be entered manually or left blank on creation. In which case it will be incremented automatically via a counter.

• WI date (field DAT)

Date of the accident or of the first medical statement regarding the occupational disease.

• No. (field NUM)

The order number is incremented in case of certificate duplication.
The certificate duplication is used to keep a history of modifications.

• Contract (field CTRNUM)

The contract number of the employee corresponds to one of his contract sequence number.
To inquire the various contracts of an employee, you must select:

• his ID number,
• the document type requested,
• the event date in the left-hand side of the screen.

• Legislation (field LEG)

In multi-legislated folders (where the LEG activity code is active), the Legislation fields are displayed.

• If a legislation has been set in the LEGFIL (Legislation selection filter) parameter (SUP chapter, INT group), it is used as the default but can be changed if needed.
• If LEGFIL has no legislation set, there will not be a default, so the Legislation field will have to be entered appropriately.

If a legislation is entered in the record header, other fields entered must follow any rules applicable to the legislation.

If a legislation is not entered in the record header, it might be deduced from another element (such as the company, site, or employee) and again, other fields entered must follow any rules applicable to the legislation.

If a multi-legislation group of companies is selected, other fields entered must follow any rules applicable to the legislation of at least one company in the group.

Example

If you select a group of British (BRI) and French (FRA) legislation companies, you cannot enter a value in a field that is only applicable to the South African (ZAF) legislation.

In single legislation folders (where the LEG activity code is not active), the Legislation fields are not displayed.

• Title (field CIV)

Specify the title.

• Name (field NAM)

This field displays the last name of the selected employee.

• First name (field SRN)

This field displays the first name of the selected employee.

• Status (field STAATT)

The certificate can display three different statuses:

• Entered: status on creation of the certificate.
• To transfer to payroll: status indicating that the elements entered must be transfered to the Employee values via the Transfer to payroll function.
• Validated: the certificate can no longer be modified.

• Gender (field SEX)

Gender of the employee.

• Registration (field NUMSSC)

Enter the social security number of the employee.

This field is initialized by default depending on:

• the gender,
• the country, the date, the department, and the number of the city of birth.

These elements have been specified beforehand.

 The entry format of this field and its coherency control depend on the country of birth.

• Last name (field OLDNAM)

Birth name of the employee.
Maiden name of the employee.

• Date of birth (field DATBRN)

No help linked to this field.

• Nationality (field NTTTYP)

Select the nationality of the victim:

• French
• European Union
• Outside of the European Union

• field ADD1

Enter the address (maximum of three lines).
The entry format for this field and the titles depend on the country.

• field ADD2

• field ADD3

• PO box/city (field CODPOS)

Enter the postal code.
The entry format for this field depends on the country.

 When the postal code is changed, the city/town corresponding to the new code is automatically displayed.

• City (field CTY)

Enter the city/town name.
The city which is automatically suggested is the one associated with the postal code previously indicated.

You can also manually enter the name of a town/city:

• Receipt date (field ETRDAT)

Recruitment date of the employee.

• Job (field JOB)

Job of the employee.

• Seniority date (field DATANC)

No help linked to this field.

• Qualification (field QLF)

Specify the professional abilities or the qualification level of the employee           button.

• Risk code (field CODRSK)

Specify the Social Security risk number which is contained in the notification of the rate applicable to the employee's activity.

• Other victims (field FLGVIC)

Select this check box if the accident claimed several victims.

• Organization (field MEDORG)

Occupational health organization to which the employee is linked.

• Address (field MEDADD)

Address of the occupational health organization.

• Sick leave reason (field GRDABS)

• Last day worked (field LSTDAYDAT)

Date of the employee's last working day.

• Resumption date (field RCVDAT)

Date of work resumption of the employee.

• Still absent from work (field FLGRCV)

No help linked to this field.

• Date (field DAT1)

Pay date belonging to the reference period for the payment of the salary or earnings.

• From (field STRDAT1)

Period of the pay date.

• To (field ENDDAT1)

• Gross amount (field AMT1)

For each pay period, specify the gross amount received by the employee.
This amount is calculated during the extraction, based on the headings whose WI field is set to the "BRU” value.

• Ben. in kind (field AMTAVN)

Indicate for each pay period the amount of the benefit in kind and tips, not included in the gross salary of the employee. This amount is calculated on extraction, based on the headings whose WI field is set to the "AVN” value.

• Indemnities (field AMTALC)

For each pay period, specify the amount of allowances paid.

This amount is calculated on extraction if the Field to be loaded field in the Headings function is set to "IND" (Allowances and bonuses).

• Contributions (field AMTCTB1)

For each pay period, specify the employee contributions. This amount is calculated on extraction, based on the headings whose WI field is set to the "COT” value.

• Submitted prof. expenses (field CRGPFL)

Indicate for each pay period the amounts paid for workshop or business expenses. This amount is calculated on extraction, based on the headings whose WI field is set to the "FRS” value.

• Add. deduc. % (field RATPFL)

Indicate the deduction rate for business expenses from which the salary benefits. This deduction is specified in the Declaration tab of the Employment contract, in the DADS-U section.

In case of multiple activity periods, this field is populated with the largest value.

• Company (field CPY)

Alphanumeric characters used to identify a company in a unique manner.
It is possible to define one or several sites within the same company.
It is possible to define a company as not being a legal company (then, it serves for reporting purposes only).

• Telephone (field CPYTEL)

Enter the telephone number.
The entry format for this field depends on the country.

• field CPYADDLIG

Enter the address (maximum of three lines).
The entry format for this field and the titles depend on the country.

• Postal code (field CPYPOSCOD)

Enter the postal code.
The entry format for this field depends on the country.

 When the postal code is changed, the city/town corresponding to the new code is automatically displayed.

• City (field CPYCTY)

Enter the city/town name.
The city which is automatically suggested is the one associated with the postal code previously indicated.

You can also manually enter the name of a town/city:

• Site (field FCY)

This number is used to identify the site in a unique way.
A site belongs to only one company.
A site can represent a geographical location (plant, company, etc. ) or a responsibility center.

 All operating management actions are carried out from a site.

It is possible to associate a default site or one site per module for each user. Depending on the function being used, the default site is submitted automatically. It can be modified with another site which has been authorized for the user, according to this user’s authorizations.

• Telephone (field FCYTEL)

Enter the telephone number.
The entry format for this field depends on the country.

• field FCYADDLIG

Enter the address (maximum of three lines).
The entry format for this field and the titles depend on the country.

• Postal code (field FCYPOSCOD)

Enter the postal code.
The entry format for this field depends on the country.

 When the postal code is changed, the city/town corresponding to the new code is automatically displayed.

• City (field FCYCTY)

Enter the city/town name.
The city which is automatically suggested is the one associated with the postal code previously indicated.

You can also manually enter the name of a town/city:

• Site tax ID no. (field FCYCRN)

Use this field to define the company tax registration number. This is an official identification number allocated by a government organization to identify a company. It is a unique code generally used to help with the administration of tax laws. The format of this number depends on the rules for the country.

This number might be known as a Tax Identification Number (TIN), SIREN (France), NIF (Spain), Company tax ID Number (USA). Generally, a business has a company registration number. 

• Subrogation (field ENAFLG)

No help linked to this field.

• From (field STRSBG)

Specify the period during which the employer requests the subrogation.

• To (field ENDSBG)

• Account no. (field FCYBID)

This number identifies the bank account of a given bank, for a given country.
The entry format of a Bank ID number is dependent on the country where the bank is domiciled.

For the entry of the Bank ID number to be correct, it is necessary to predefine the entry format in the Countrytable and to activate the option IBAN managementfor those countries supporting the IBAN format.

 In case of an IBAN this field has to contain the bank account part only, beginning from the 5th character of the IBAN. The first 4 characters of the IBAN (country code and check digits) are calculated automatically and displayed in the field IBAN pref.

• Currency (field FCYCUR)

No help linked to this field.

• Description (field DESBID)

Title of the employer's bank or postal account.

• Signed at (field PLCREF)

No help linked to this field.

• The (field DATREF)

• Supervisor (field FCYRPB)

Surname and first name of the signer of the WI/Occupational disease certificate.

• Function (field FCYRPBFNC)

Specify the function of the signer in the company.

• Other (field FCYRPBFNC2)

• Date (field DAT2)

Payment date of the backpay and wage supplement.

• From (field STRDAT2)

Period which the payment refers to.

• To (field ENDDAT2)

• Gross amount (field AMT2)

Specify the amount of the back-pays and wage supplements
This amount is calculated on extraction if the “Field to be loaded” field in the Headings function has been set to the “RAP” -back-pays) value.

• Contributions (field AMTCTB2)

Global amount of the employee share in the contributions and in the CSG. It corresponds to the gross amount entered in the previous column.

• Reason (field GRD3)

Reason for the work interruption.

• From (field STRDAT3)

Period during which work was interrupted over the reference period.

• To (field ENDDAT3)

• Salary preserved (field FLGSAL)

No help linked to this field.

• Salary loss (field LOSSAL)

Gross salary loss relating to the work interruption over the reference period.

• Contributions (field AMTCTB3)

Global amount of the employee share in the contributions and in the CSG, which would have been calculated on the lost gross salary.

• Minimum salary (field SALMIN)

• Employees under 18 years of age: Minimum salary to apply to the adult employee of the same category.
• Apprentices or trainees: minimum salary of the category, level or qualified job in which the apprentice or the trainee would have been listed at the end of the apprenticeship or the training period.

• Contract no. (field NUMCON)

Apprenticeship contract number.

• Date of contract (field CTRDATAPT)

• Payslip (field BUL)

Slip containing the certificate IJSS.