Expenses - Implementation

Prerequisites

Activity codes

The following activity codes (sorted by type) may have an impact on the way the function operates :

Functional

 GRT : Subsidy

 IAS : IAS management

Sizing

 ANA : No. of analytical dimensions

Localization

 KPL : Polish localization

General parameters

The following general parameters may change the way the function is working :

Fixed assets

 CREDIRLOF (defined at level Company) : Expense: direct creation

 DEFJOU (defined at level Legislation) : Default account journal

 DEFUOM (defined at level Folder) : Default unit

 DEFVATRAT (defined at level Company) : VAT rate by default

 GRTPRVUPD (defined at level Company) : Review earlier subsidy

 LOFAUTNUM (defined at level Company) : Expense numbering

 LOFDELAUT (defined at level User) : Authorized to delete expenses

 REMAFCY (defined at level User) : Persistence of the site

 VATAUTVAL (defined at level Company) : Automatic VAT validation

Sequence Numbers

The sequence numbers used to number the documents managed by this function are :

 EXP : Expenses

The sequence number assignment function defines the sequence number which is used

Authorizations

This function is object managed. The creation, modification, anddeletion operations can be activated or deactivated for a given user.Filters by rolescan also be associated with this function.

As data is linked to a site, a filter per site can be activated.

The following options can be activated or deactivated for each user :

 Split

Entry Transactions

This function is managed with entry transactions which can be set up.

Miscellaneous prerequisites

Miscellaneous tables

The following miscellaneous tables are used by the function. They must be populated if necessary :

 Miscellaneous table number 613 : Cash Generating Unit

 Miscellaneous table number 614 : Investment projects

 Miscellaneous table number 615 : Investment budget

 Miscellaneous table number 616 : Investment request

 Miscellaneous table number 620 : Market

 Miscellaneous table number 520 : Free field 1 Expenditures

 Miscellaneous table number 521 : Free field 2 Expenditures

 Miscellaneous table number 522 : Free field 3 Expenditures

 Miscellaneous table number 523 : Free field 4 Expenditures

 Miscellaneous table number 524 : Free field 5 Expenditures

 Miscellaneous table number 525 : Free field 6 Expenditures

 Miscellaneous table number 526 : Free field 7 Expenditures

 Miscellaneous table number 527 : Free field 8 Expenditures

 Miscellaneous table number 528 : Free field 9 Expenditures

 Miscellaneous table number 529 : Free field 10 Expenditures

Tables to be completed

The following tables are used by the function. Their content must be updated if necessary :

Miscellaneous prerequisite

• During the creation of the expenses by direct entry, certain common data elements must have been created beforehand. The main information is:
   
  - the Suppliers and the Products for which it is necessary to enter the corresponding tables which are the BP G/L accounting table and the Products common table,
   
  - the Locations in order to be able to enter the geographic assignment,
   
  - The VAT Sector used for loading by default the liability and tax coefficients linked to the VAT.
   
  In addition, the accounting allocations with respect to the national standards and with respect to the international standards can be automatically loaded by the choice of account group. This calls the previous setup of the Field associations.
   
• During the creation of expenses by import, an option is used to also import certain common data elements necessary to the structure of these expenses, in order to avoid a reject caused by non-existent data.
   
• The creation of expenses from the MO requires a specific setup. For further information, see the documentation on Entry creation.  

Tables used

The following tables are implemented by the function :