Projects > Time management > Weekly timesheet 

Use this function to enter labor time across a working week.

You can use this function either independently, or in conjunction with the Time entry function (PJMTE).

If you are entering your own time you can enter labor time against your projects, against specific task operations and budget codes, as well as against non-project activities such as training or annual leave across a whole week.

If you are authorized as a time entry administrator you can enter labor time for any employee assigned to a project.

Entry, approval, and posting of labor time occurs in separate individual stages. An optional stage is available to your organization if they require it. This additional stage is called a "control" phase. It is essentially the opportunity for one time entry administrator to review a validated time entry record before a different time entry administrator approves it. With a control phase in place the processing cycle of a time entry record is as follows:

  • Entry: Labor time is entered, then validated.
    Entry and validation takes place in this function (PJMTEW) or in the Time entry function (PJMTE).
    Entry, and validation that the time entered is correct is usually made by the employee themselves, by the user that entered the time entry record, or by a time entry administrator.
    Each new time entry record is created at Validated status if the PJMTIMAUTO - Time entry auto. validation parameter (TC chapter, PJM group) is set to Yes.
  • Control: All validated time entry records must be "controlled" before they can be approved if the PJMTIMENT - Time entry control phase parameter (TC chapter, PJM group) is set to Mandatory.
    The "control" phase takes place in the Time approval function (PTEVAL).
    Time entry record control is usually carried out by a project manager or a project administrator. Whatever the role of the manager or administrator they must be authorized as such in their function profile, as defined in their user record.
  • Approval: Validated and controlled (optional phase) time entry records are approved or rejected.
    Approval or rejection of a validated and controlled time entry record takes place in the Time approval function (PTEVAL), again usually by a project manager or a project administrator.
    • Time entry records must be approved before they can be posted.
    • A time entry record cannot be changed once it has been controlled.
    • Rejected time entry records are redisplayed in this function and in the Time entry function for correction.
  • Posting: When a time entry record is posted it is included as a cost against a project in the accounting module.
    The posting of an approved time entry record takes place in the Time posting function (PTELABPOS).

 All time entry records must first be validated then controlled (mandatory if the PJMTIMENT parameter is set) before they can be approved then posted.

    Prerequisites

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    The Weekly timesheet function contains a home section for you to enter your selection criteria, a section for you to enter labor time, and a reference section:

    Header

    Presentation

    Use this section to filter, or select your employee time records for a specific week of the year:

    • Week. To filter for results for a specific week type in a week number. Alternatively, enter a date in the Start date field and either tab to the End date field, or select the Search action to display the associated week number of the year.
    • Start/End date. The Start date displayed is the first working day of the displayed Week number; the End date is the last date of the working week.
    • Unit. The time unit is applied to all activities for the whole week.

    The Start/End date fields also filter lines in the Activity template selection section to template activities defined without dates, and activities with dates that match the selected Week.

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    Fields

    The following fields are present on this tab :

    Block number 2

    Block number 1

    Your user code is displayed. If you are authorized to record time for all employees, type in or select the user code you want to record time for.

     If you are recording your own time, your user record must be enabled to permit you to do this. That is, the Time entry check box on youruser record must be selected; if you are recording labor time for other users, the Time entry check box on their user record must be selected and your user record must be defined as an administrator user. That is, the Time entry administrator check box on your user record must be selected.

    Use this field to filter the parent (or source) project codes to which you, or the defined employee are assigned. Type in or select a specific project code or to include all project codes, leave blank.

    • Week (field PTEWEEK)

    The current week of the year is displayed. To filter for results for a specific week type in a week number.

    Alternatively, enter a date in the Start date field and either tab to the End date field, or select the Search action. This field will display the associated week number of the year.

    • Start date (field STRDAT)

    Filter for time entry records for a specific week of the year. The Start date displayed is the first working day of the displayed Week number.

    Alternatively, enter a date in the Start date field. The Start date and End date fields will automatically display the start and end date of the working week in which the entered date occurs; the Week field will display the associated week number of the year.

    These dates also filter lines in the Activity template selection section to template activities defined without dates, and activities with dates that match the selected Week.

    This field displays the time unit as specified on the task operation on the project, but can be amended.

    • Category tracking (field CATTRK)

    Select this check box if you need to assign labor time to a specific time category such as overtime, double time, travel time. An additional Time category column is displayed in the Time summary section for entry.

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    Tab Time summary

    Presentation

    This section lists projects, and tasks assigned to you, or the defined employee for each working day of the nominated week. Use this section to enter, edit, and validate labor time for a project, a task operation, for a specific budget code, and for non-project activities such as training, or annual leave across the whole week. Each time entry line for a project provides expense information which is used to calculate the rate to be charged to the project.

    You can use the PJMTIMBUD - Allow time entries on budgets and PJMTIMTAS - Allow time entries on tasks parameters (TC chapter, PJM group) to control mandatory, or optional entry of time against task operations, and budget codes.

     "Rejected" time entry lines are displayed for correction. Controlled, approved and posted time entry lines are also displayed.

     A "control phase" for approving validated time entry lines applies if the PJMTIMENT - Time entry control phase parameter (TC chapter, PJM group) is set to Mandatory. Only when a time entry is at Controlled status can it then be advanced to Approved status and posted against a project.

    You enter time for each day for each project, or non-project task. You can add a project, or non-project task from the Activity template selection section if you need to enter time for a task that is not displayed, or enter you can enter the additional task details manually. The table is color-coded so that you can quickly see the status of each time entry. Border colors change as you perform an action on a line, or for an individual time entry, or when a time entry administrator performs an action in a different function such as approving time entry records. Daily, weekly and task totals are accumulated as you add, then save your time.

    The following default colors indicate the status of your entered time:

    Grey border: Posted record. You cannot edit these figures. You have validated these time entries and a time entry administrator or project manager has approved, and posted them.

    Dark blue border: Approved record. You cannot edit these figures. You have validated these time entries and a time entry administrator or project manager has approved them.

    Green border: Validated record. You can edit these figures. You have entered, and validated these time entries. You can devalidate and edit these entries until a time entry administrator or project manager has approved them.

    Light blue border: Controlled record. You cannot edit these figures. This status represents an optional phase. It is only displayed if the PJMTIMENT - Time entry control phase parameter (TC chapter, PJM group) is set to Mandatory. Validated time entry records must be "controlled" by one time entry administrator before a different time entry administrator approves them.

    Orange border: Awaiting validation record. You can edit these figures. You have entered your time but you have not validated these entries. You must validate your entries before a time entry administrator can approve them.

    Red border: Rejected record. You can edit these figures. A time entry administrator has rejected your entry. You must edit the time entry then revalidate it.

    Blue cell: Total time. The system calculates the total hours for the day, the week, and each task as you enter, then save your time.

    Tip: You can use the Project field in the home section to filter the data that the Time summary grid displays. You must select the Category tracking check box if you need to assign labor time to a specific time category.

    The actions available from the Actions icon are controlled by the status of the individual time entry records. The color of the border of each individual cell is therefore significant.

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    Fields

    The following fields are present on this tab :

    Block number 2

    Grid

    • Destination object (field OBJDES)

    This section displays the structure (hierarchy) of this project. All elements of the project structure that meet the defined selection criteria are displayed as individual lines. You can expand each parent line to reveal child lines in the hierarchy.

    Use this field to assign this labor time to a specific time category such as overtime or double time.

    The time category code is displayed if this is a new time entry line and a time category is defined on the employee's user record or the project. You can change it if necessary.

    You can only assign a non-project category such as sick leave or annual leave when the Project field (OPPNUMSCR) is blank.

    Time categories for a project can be defined on budget codes, task codes, task operations, and on employee assignment lines.

    Use this field to define the code of a particular project or job your company is working on that you want to record labor time against.

    • Task (field TASCODSCR)

    This field displays the task code your, or the defined employee's labor time will be recorded against.

    • Operation (field OPENUM)

    Use this field to define the specific task operation sequence number to record labor time against.

     This field is mandatory if the Task code field (TASCOD) is populated and the PJMTIMTAS - Allow time entries on tasks parameter (TC chapter, PJM group) is set to No. You can leave this field blank if the PJMTIMTAS - Allow time entries on tasks parameter is set to Yes.

    • Budget (field PBUCODSCR)

    This field displays the specific budget code your, or the defined employee's labor time will be recorded against. Each budget code represents a financial phase of a project.

    • Description (field PTEDESAXX)

    This field displays the description of the task, the operation, or the specific budget code defined on the project, or the non-project activity. You can change this description to make this activity more meaningful to you.

    • Validate (field PTEVALALL)

    These check boxes are initially controlled by the PJMTIMAUTO - Time entry auto. validation parameter (TC chapter, PJM group):

    • If PJMTIMAUTO is set to No these check boxes are clear.
      If you have entered your time for all tasks for this week, and all task lines for each day are complete and correct, select the top check box. This validates all time entry lines for the whole week.
      If you have entered your time for this week for a specific task and it is complete and correct, select the check box for the task line. This validates this task line for this week.
      If you are a time entry administrator validating time entry records for other employees and time recorded for this week for each task is complete and correct, select the top check box. This validates the whole week.
    • If PJMTIMAUTO is set to Yes each task line has been created at Validated status, or it has been manually validated.
      If there is an issue with a task line, clear the check box on the line. This will change the status of the line to Awaiting validation. When the details are correct and confirmed the time entry line can be revalidated manually either by you, or by the user that entered the time entry record, or by a time entry administrator.

     You must be an authorized time entry administrator to change a check box for an employee other than yourself, that is, the Time entry administrator check box on your user record must be selected and your assigned Function profile must be authorized for function PTEVAL (Time approval) with option 4.

     A "control phase" for approving validated time entry lines applies if the PJMTIMENT - Time entry control phase parameter (TC chapter, PJM group) is set to Mandatory.

      • Billable (field BILLABLEAL)

       

      • Total (field PTETOT)

      This field displays the total cumulative labor time entered for this employee, according to the defined selection filters.

       If the filters are changed, each of these summary figures is updated accordingly.

      • field PTEQTY1

      Use this field to enter the amount of time, in the defined time unit, you or this employee spent working on the displayed project on this day of the week. You can enter labor time against a project, a task, a task operation, and against a specific budget code.

      The total hours entered for each day of the week, the total hours for the week, and the total hours for each task are accumulated as you enter your time.

      • Billable from (field BILFROALL)

       

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      Action icon

      Time entry split

      Click Time entry split from the Actions icon to make several time entries for the same activity for the same day. You might need to "split" your time on a task if the time you need to enter belongs to more than one time category. Some of your time might be at standard time, and some is additional time such as overtime, for example. Daily totals are accumulated as you add, then save time for your subtasks.

      This action is only available from cells with multiple time entries. To add multiple time entries for the same day click Time entry detail from the Actions icon, then click New.

      Remaining load update

      Fields

      The following fields are included in this window :

      Technical

      Operation load

      This field displays the code of the particular project or job this task operation applies to.

      • Task code (field TASCOD)

      This field displays the task code your, or the defined employee's labor time will be recorded against.

      • Operation (field OPENUM)

      This field displays the specific task operation sequence number against which your, or this employee's labor time will be recorded.

      • Planned load (field EXTQTY)

      This field displays the total time planned or estimated for this task operation for this project. The quantity is expressed in the time unit.

      • Consumed load (field CSMQTY)

      This field displays the total time consumed by all employees (the aggregated time) against this task or task operation. The quantity is expressed in the time unit.

      • Remaining load (field RMNQTY)

      This field displays the total remaining time (planned time - consumed time) to be consumed against this project operational task. The quantity is expressed in the time unit. You can change this figure if necessary.

       The cumulative planned and remaining load figures, that is for all employees, must match or be less than those defined for the operational task line.

      This field displays the time unit as specified on the task operation on the project.

      Close


      Click Remaining load update from the Actions icon to change the remaining workload figure (for launched tasks) for this project operational task. This ensures the project can provide real time estimates on this individual operation's workload.

       The cumulative planned and remaining load quantities, that is for all employees, must match or be less than those defined for the operational task line.

      Split all lines

      Click Split all lines from the Actions icon to make several time entries for every activity for the same day. You might need to "split" your time on a task if the time you need to enter belongs to more than one time category. Some of your time might be at standard time, and some is additional time such as overtime, for example. Daily totals are accumulated as you add, then save time for your subtasks.

      This action is only available from cells with multiple time entries. To add multiple time entries for the same day click Time entry detail from the Actions icon, then click New.

      Delete

      Click Delete from the Actions icon to delete a time entry record. You can only delete time entries at Awaiting validation and Rejected status. The time entries must, therefore, have an orange border, or a red border.

      Validate

      Click Validate/Unvalidate from the Actions icon to validate a time entry record. You must validate your time entries before a time entry administrator can approve them. You can only validate time entries at Awaiting validation status. The time entries must, therefore, have an orange border.
      To devalidate a time entry record, click Unvalidate. You can only devalidate time entries at Validated status. The time entries must, therefore, have a green border.

      You cannot edit time entries at Controlled, Approved, or Posted status. That is, time entries with a light blue, dark blue, or grey border respectively.

      Comment

      Fields

      The following fields are included in this window :

      Technical

      Description

      • field DESTEX

      Use this field to provide a clear, supporting description for this record. This is a free-format narrative field.

      Comment

      • field COMTEX

      Use this field to add comments to this record. This is a free-format narrative field. The comments should be specific to this record. They should do more than just "describe" this record.

      Close


      Click Comment from the Actions icon to enter a detailed description and comments to support your time entry.

      Time entry detail

      Fields

      The following fields are included in this window :

      Block number 5

      Block number 1

      • Date (field PTEDAT)

      This field displays the specific date this labor time was carried out by this employee. Time can be entered against a project, a task, an operation, for a specific budget code, and for non-project activities such as training, or annual leave.

      Use this field to assign this labor time to a specific time category such as overtime or double time.

      The time category code is displayed if this is a new time entry line and a time category is defined on the employee's user record or the project. You can change it if necessary.

      You can only assign a non-project category such as sick leave or annual leave when the Project field (OPPNUMSCR) is blank.

      Time categories for a project can be defined on budget codes, task codes, task operations, and on employee assignment lines.

      This field displays the code of a particular project, or job your company is working on against which your, or this employee's labor time will be recorded.

      • Task (field TASCODSCR)

      This field displays the task code your, or the defined employee's labor time will be recorded against.

      • Operation (field OPENUM)

      This field displays the specific task operation sequence number against which your, or this employee's labor time will be recorded.

      • Budget (field PBUCODSCR)

      This field displays the specific budget code your, or the defined employee's labor time will be recorded against. Each budget code represents a financial phase of a project.

      • Description (field PTEDESAXX)

      This field displays the description of the task, the operation, or the specific budget code defined on the project, or the non-project activity. You can change this description to make this activity more meaningful to you.

      • Status (field PTESTA)

      This field displays the current work in progress status of this time entry, as follows:

      • Validated, if this time entry has been created at Validated status (the PJMTIMAUTO - Time entry auto. validation parameter (TC chapter, PJM group) is set to Yes), or is complete and has been manually validated either by yourself, or by a time entry administrator.
      • Awaiting validation, if this is a new time entry (PJMTIMAUTO is set to No), or this labor time has been devalidated, corrected, and is currently awaiting validation.

       All time entry records must first be validated then controlled (mandatory if the PJMTIMENT - Time entry control phase parameter (TC chapter, PJM group) is set) before they can be approved then posted. Authorization for each stage of the processing cycle of a time entry record is controlled by the user record, as follows:

    • The Time entry check box must be selected to enter and validate your own labor time.
    • The Time entry check box and the Time entry administrator check box must be selected to enter labor time for a different user.
    • The assigned function profile must be authorized for function PTEVAL (Time approval) with option 4 to "validate" labor time for a different user.
    • The assigned function profile must be authorized for function PTEVAL (Time approval) with option 5 to "control", and option 6 to "approve" labor time.
    • To "reject" a time entry line, the assigned function profile must be authorized for function PTEVAL (Time approval) with option 7.

      • Validated (field PTEVAL)

      This check box is initially controlled by the PJMTIMAUTO - Time entry auto. validation parameter (TC chapter, PJM group):

      • If PJMTIMAUTO is set to No this check box is clear.
        If you have entered this time and it is correct, select this check box. This validates this time entry record.
        If you are a time entry administrator validating time entry records for other employees and this time entry record is complete and correct, select this check box.
      • If PJMTIMAUTO is set to Yes this time entry record has been created at Validated status, or it has been manually validated.
        If there is an issue with this time entry record, clear this check box. This will change the status of this record to Awaiting validation. When the details are correct and confirmed this time entry line can be revalidated manually either by you, or by the user that entered this time entry record, or by a time entry administrator.

       You must be an authorized time entry administrator to change this check box for an employee other than yourself, that is, the Time entry administrator check box on your user record must be selected and your assigned Function profile must be authorized for function PTEVAL (Time approval) with option 4.

       A "control phase" for approving validated time entry lines applies if the PJMTIMENT - Time entry control phase parameter (TC chapter, PJM group) is set to Mandatory.

        • Billable (field BILLABLE)

         

        • Billable from (field BILFRO)

         

         

        • Time spent (field PTEQTY)

        Use this field to enter in the defined time unit, the amount of labor time you or this employee spent working on the project, on the task, on the operation, on the specific budget code, or on a non-project activity such as training or annual leave.

        This field displays the code that represents the unit of time in which labor is measured for each activity.

        • Planned load (field STDQTY)

        This field displays the total time planned or estimated for this task operation for this project. The quantity is expressed in the time unit.

        • Consumed load (field CSMQTY)

        This field displays the total time consumed by all employees (the aggregated time) against this task or task operation. The quantity is expressed in the time unit.

        • Remaining load (field RMNQTY)

        This field displays the total remaining time (planned time - consumed time) to be consumed against this task or task operation. The quantity is expressed in the time unit.

        This field displays the code that represents the unit of time in which labor is measured for each activity.

        This field displays the project cost type against which this labor time will be recorded. You can change the default code.

        • For project-related activities, the Project cost type code is determined as follows:
          • If a link with a work center is established, the cost type defined on the operation resource (work center record) is displayed.
          • If a link is established at the task category level, the cost type defined on the task category is displayed.
          • If a link with a work center or task category fails, the link is established at the user level and the cost type defined on the user record is displayed.
          • If the system fails to obtain a linked cost type code, the cost type defined in the PCCCOD - Default labor cost type parameter (TC chapter, PJM group) is displayed.
        • For non-project activities such as training or annual leave, the cost type code is determined as follows:
          • If a link with a time category is established, the cost type defined on the time category record is displayed.
          • If a link with a time category fails, the link is established at the user level and the cost type defined on the user record is displayed.
          • If a link with a time category and the user record fails, this field is left blank.

           Project cost types define types of cost that can affect a project such as raw materials, labor costs and indirect costs.

           The Financial overview function (PJMFINOV0) uses this cost type to calculate actuals.

        This field displays the employee cost type against which this labor time will be recorded. The cost type code is determined by the cost type defined on your or this employee's user record but can be amended.

        • For project-related activities, if your user cost type is blank the Employee cost type code is determined as follows:
          • The Project cost type is displayed.
          • If your user cost type is blank and the Project cost type is blank, the cost type defined in the PCCCOD - Default labor cost type parameter (TC chapter, PJM group) is displayed.
        • For non-project activities such as training or annual leave, if your user cost type is blank the cost type code is determined as follows:
          • The cost type defined on the time category record is displayed.
          • If your user cost type is blank and the time category cost type is blank, this field is left blank.

         Project cost types define types of cost that can affect a project such as labor costs.

        • Project labor rate (field PJMCST)

        This field displays the labor rate at which time is charged to this project for this time entry line. You can change the default rate.

        • For project-related activities, the labor rate is determined by the value of the PJMCSTLAB - Project labor rate priority parameter (TC chapter, PJM group), as follows:
          • If set to Employee, the labor rate defined on your or this employee's user record is displayed.
          • If set to Project cost type, the labor rate defined on the project cost type record is displayed.
        • For non-project activities such as training or annual leave, the labor rate is determined as follows:
          • The labor rate defined on the cost type record linked to the time category is displayed.
          • If there is no link with the time category, the labor rate defined on your or this employee's user record is displayed.
          • If a link with the time category and the user record fails, this field is left blank.

        • Employee labor rate (field CLBCST)

        This field displays the rate at which this labor time is charged to this project for this time entry line. You can change the default rate.

        • For project-related activities, the rate is determined by the value of the PJMCST - Employee labor rate priority parameter (TC chapter, PJM group), as follows:
          • If set to Employee, the hourly rate defined on your or this employee's user record is displayed.
          • If set to Project cost type, the labor rate defined on the project cost type record is displayed.
        • For non-project activities such as training or annual leave, the rate is determined as follows:
          • The hourly rate defined on your or this employee's user record is displayed.
          • If a link with the user record fails, the labor rate defined on the cost type record linked to the time category is displayed.
          • If a link with the user record and the time category fails, this field is left blank.

         The financial overviews use this rate to consolidate time entry expenses.

        This field defaults to the currency associated with the sales site (Sales site field) defined for the project. It cannot be changed once the project has been created.

        • Rate multiplier (field PTETYPRAT)

        This field displays the factor by which the labor rates defined in the Project labor rate (PJMCST) and Employee labor rate (CLBCST) fields for this time entry will be multiplied. It is determined by the value of the Time category field (PTETYP). For example, it will display "1" if the time category is blank as this equates to standard working time, or "2" if the defined time category equates to a rate to be paid at double standard working time. If set to "0" (zero) this time entry record will be valued at zero.

        This rate multiplier is used in the Financial overview function (PJMFINOV0) (cost calculation) and in the Time posting function (PTELABPOS) to calculate the value of the associated journal entry line. The amount posted will be calculated using the appropriate formula:

        • Time spent (PTEQTY field) x Project labor rate (PJMCST field) x Rate multiplier (PTETYPRAT field)
        • Time spent (PTEQTY field) x Employee labor rate (CLBCST field) x Rate multiplier (PTETYPRAT field).

         If the time category equates to a zero rate, this will result in the amount of time recorded in the Time spent field being recorded against the defined project but the value of that labor time will be zero.​

        This field displays the site from which this project is managed.

        • Time entry line number (field PTESEQ)

         

        Description

        • field PTEDESTEX

        Use this field to provide a clear, supporting description for this record. This is a free-format narrative field.

        Comment

        • field PTECOMTEX

        Use this field to add comments to this record. This is a free-format narrative field. The comments should be specific to this record. They should do more than just "describe" this record.

        Block number 4

        This field displays the code of the user that created or entered this record.

        This field displays the code of the last user to modify this record.

        This field displays the code of the user that validated this record.

        This field, if populated, displays the code of the user that formally rejected this record.

        Close


        Click Time entry detail from the Actions icon to open a detailed time entry screen. The fields displayed and fields you can edit are controlled by your user permissions. The details can include time entered for the task, the task description, and comments that you have entered.

        You can use this screen to add a new time entry for the same day.

        Currency rate

        Click Currency rate from the Actions icon to enter a currency rate for this time entry record.

         

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        Tab Activity template selection

        Presentation

        You use this section to select predefined activities to add to your timesheet.

        The template activities listed are filtered to those activities defined without dates, and activities with dates that match the dates defined in the home section.

        Each activity you select in this section is added as a new line in your timesheet. An activity template line can be for a specific date, for a specific working day, or generic, that is the line provides a quick reference for you to add common activities to your time entry record as, and when required. A template line is just that, a basic outline of a timesheet activity. You can change most of the template fields once the line is displayed in the Time summary section.

        Tip: You can add a single template activity to your timesheet multiple times. Simply select the activity, clear the Select check box, then reselect the activity. Each time you select a line the template activity is added to your Time summary.

         

        Fields

        The following fields are present on this tab :

        Block number 2

        Grid

        • Select (field PTESEL)

        Select this check box to add this template line to your timesheet.

        • Date (field PTEDAT)

        This field displays the specific date this activity applies to. The prerecorded labor time will display in your timesheet for this date.

        • Day (field PTEDAY)

        This field displays the specific day of the week this activity applies to. The prerecorded labor time will display in your timesheet for this day.

        This field displays the specific time category this activity applies to, such as overtime, double time, travel time.

        This field displays the code of a particular project, or job your company is working on against which your, or this employee's labor time will be recorded.

        • Task (field TASCOD)

        This field displays a specific task code from the operational (task) structure of the parent project. Each task code corresponds with an operational phase of a project.

        • Operation (field OPENUM)

        This field displays the specific task operation sequence number your labor time will be recorded against.

         This field is mandatory if the Task code field (TASCOD) is populated and the PJMTIMTAS - Allow time entries on tasks parameter (TC chapter, PJM group) is set to No. You can leave this field blank if the PJMTIMTAS - Allow time entries on tasks parameter is set to Yes.

        • Budget (field PBUCOD)

        This field displays a specific budget code from the budget (cost) structure of the parent project. Each budget code represents a financial phase of a project.

        • Description (field PTEDESAXX)

        This field displays the description of the task, the operation, or the specific budget code defined on the project, the description of the non-project activity, or the description you added to your template to make this activity more meaningful to you. You can change this description.

        This field displays the code in which your labor time for this activity is recorded.

        This field is mandatory if you have specified a Date or a Day for this activity.

        • Time spent (field PTEQTY)

        This field displays your labor time for the defined date, or day of the week.

        This field is mandatory if you have specified a Date or a Day for this line.

        • Origin (field PTEORI)

        This field indicates if time entered against this activity is entered manually, or imported using the PJMTIMACTI - Activity template import template.

         

        Specific actions

        Click the Search action to load the Time summary table with project and non-project activities that meet the entered selection criteria.

        The following fields are included on the window opened through this button :

        • Source week (field WEEKSOC)

        This field matches the week number of the displayed weekly timesheet. To change it you must return to the weekly timesheet and select a different week number.

        • Start date (field STRDATSOC)

        The Start date displayed is the first working day of the displayed Source week number; the End date is the last day of the working week.

        These fields match the week number of the displayed weekly timesheet. To change them you must return to the weekly timesheet and select a different week number.

        • Destination week (field WEEKDES)

        Leave the default Destination week displayed. This is the week following the displayed Source week.

        Alternatively, to duplicate all time entry records for the displayed Source week in a different week type in a week number, or enter a date in the Start date or End date field. This field will then automatically display the associated week number of the year.

        • Start date (field STRDATDES)

        These fields reflect the first and last working day of the Destination week number. If you typed in a Destination week leave the dates displayed.

        Alternatively, to duplicate all time entry records for the displayed Source week in a different week enter a date in the Start date or End date field. The opposite date field will automatically display the start or end date of the working week, and the Destination week number of the year will be set accordingly.

        Close

        Click the Copy week action to duplicate all time entry records for the current week in a different week. The default destination week is the following week but you can choose to copy the time entry records to any week in the future. A log file includes details of the projects, tasks and operations that have been processed.

        Tip: Use this action to save you time and avoid errors if your project work is fairly consistent week on week.

        You can choose to copy the source week to multiple weeks. If a weekly timesheet record has already been created for your chosen destination week this action will only add any new time entry lines to the existing weekly timesheet record, it will not overwrite existing time entry lines.

        The validation status of each new time entry line is determined by the PJMTIMAUTO - Time entry auto. validation parameter (TC chapter, PJM group).

        The following fields are included on the window opened through this button :

        Block number 2

        Grid

        • Date (field PTEDAT)

        Use this field to select the date you want to enter labor time for.

        This field is optional. If you specify aDate you must leave theDay field blank; if you specify aDay you must leave theDate field blank.

        • Day (field PTEDAY)

        Use this field to select the day of the week you want to enter labor time for.

        This field is optional. If you specify aDate you must leave theDay field blank; if you specify aDay you must leave theDate field blank.

        Use this field to assign your labor time to a specific time category (for example, overtime, double time, travel time).

        Use this field to define the code of a particular project or job your company is working on that you want to record labor time against.

        • Task (field TASCOD)

        Use this field to define the specific task code to record labor time against. Each task code corresponds with an operational phase of a project.

        • Operation (field OPENUM)

        Use this field to define the specific task operation sequence number to record labor time against.

        • Budget (field PBUCOD)

        Use this field to define a specific budget code to record labor time against. Each budget code represents a financial phase of a project. This field is mandatory.

        • Description (field PTEDESAXX)

        This field displays the description of the task, the operation, or the specific budget code defined on the project, the description of the non-project activity, or the description you added to your template to make this activity more meaningful to you. You can change this description.

        Use this field to define the code in which labor time you enter against this activity is measured.

        This field is mandatory if you have specified a Date or a Day for this line.

        • Time spent (field PTEQTY)

        Use this field to record time against the defined date, or day of the week.

        This field is mandatory if you have specified a Date or a Day for this line.

        • Origin (field PTEORI)

        This field indicates if time entered against this activity is entered manually, or imported using the PJMTIMACTI - Activity template import template.

        Close

        Click the Activity template action to define or modify your own personal time entry activity template. You can use the template activities with both daily time entry records and with weekly time entries.

        Tip: Use activity templates to save you time and avoid errors if your project work is fairly consistent week on week, or you want a quick way to add non-project activities such as annual leave to your timesheet.

        Each line you define in your activity template can be for a specific date, for a specific working day, or generic, that is the line provides a quick reference for you to add common activities to your time entry record as, and when required.

        Error messages

        The only error messages are the generic ones.

        Tables used

        SEEREFERTTO Refer to documentation Implementation