Declarations > Tax management > Germany > Processes > Recapitulative statement 

This functions collects and displays the values for the German Recapitulative Statement. The output of the calculated data can either be printed out or exported to the X3 ELSTER Client for online submission.

The data selection is controlled on one side by company or group of companies, on the other side by the specified start/end date for the selection. The data is extracted from the main legal ledger, which must be held in Euro.

SEEINFO The time range can only be either a calendar month, a calendar quarter or a calendar year.

    Prerequisites

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    The calculated values from the data extraction are shown on two tabs:

    • "Result" tab: shows the resulting data grouped by EU VAT no. and turnover type.
    • "Documents" tab: for the selected line in the "Result" tab, the underlying documents are shown in this tab along with their details.

    In addition, the results are shown with a traffic light status indicator. By default, an export is only possible when all entries have a green status. This behavior can be changed by setting the parameter GERRSEXTMP - Temporary journal export (chapter LOC, group GER) to YES and checking the option "Hide invalid" in the header of the screen.

    Header

    Fields

    The following fields are present on this tab :

    Selection

    Allows the selection of a group of companies, for which the function is run.

    Allows the selection of the company, for which the function is run.

    This field controls the legislative context, for which the setup or function takes place. When selecting a left list entry (if available), the linked legislation is displayed here.

    Restricts the processing to the given site of a company. The field is not available, when a group of companies has been entered.

    • Tax identifier (field CRN)

    Displays the national Tax identifier according to the legal master data of the company or group of companies.

    • EU VAT no. (field GEREECNUM)

    Displays the EU VAT No.:

    • In the header information, this fields relates to the legal master data of the company or group of companies, depending on the entered selection.
    • In the table, this field relates to the EU VAT No. of the BP.
    • ELMA5 ID (field GERCODELMA)

    Displays the ELMA5 ID  according to the legal master data of the company or group of companies. The ELMA5 ID is provided by the German fiscal authorities and is only needed for Recapitulative Statements with more than 1000 detail lines.

    • Start date (field DATDEB)

    Depending on the context, this field either states the start date from which the records are selected or defines the start of validity of an configuration entry.

    • End date (field DATFIN)

    Depending on the context, this field either states the end date up to which the records are selected or defines the end of validity of an configuration entry.

    Displays the processing currency (from main legal ledger).

    • Exclude invalid journals (field FLGVALIDON)

    If activated, invalid records will be suppressed on data processing (and consequently not exported later). Only available when parameter GERRSEXTMP - Temporary journal export (chap. LOC, group GER) is active.

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    Tab Result

    Fields

    The following fields are present on this tab :

    Grid

    • field FLG

    This traffic light-like indicator displays the status of an entry:

    • Green: all necessary information available
    • Yellow: Warning, because the result contains temporary postings. No export possible
    • Red: Error, because the result contains missing information or documents with wrong status like simulated, template etc. No export possible.

    A detailed information about the status of each entry is displayed in the "Result" tab in the column "Comment".

    • EU VAT no. (field GEREECNUM)

    Displays the EU VAT No.:

    • In the header information, this fields relates to the legal master data of the company or group of companies, depending on the entered selection.
    • In the table, this field relates to the EU VAT No. of the BP.
    • Turnover (field AMTTRN)

    Amount considered in the Recapitulative Statement.

    Displays the tax code of the entry.

    Displays the type of the turnover. It is determined by the matching between turnover types and tax rules defined in the Recapitulative Statement Parameter screen.

    Displays the BP's country.

    Block number 3

    Summary

    Block number 2

    • Amount (field AMTTOT)

    Total amount of turnover for the displayed entries.

    • field CUR
    • Number of lines (field POSTOT)

    Number of lines in result.

    • Status (field STA)

    Status information for the result.

    Block number 4

    Close

     

    Tab Documents

    Fields

    The following fields are present on this tab :

    Grid

    • field FLG

    This traffic light-like indicator displays the status of an entry:

    • Green: all necessary information available
    • Yellow: Warning, because the result contains temporary postings. No export possible
    • Red: Error, because the result contains missing information or documents with wrong status like simulated, template etc. No export possible.

    A detailed information about the status of each entry is displayed in the "Result" tab in the column "Comment".

    • EU VAT no. (field GEREECNUM)

    Displays the EU VAT No.:

    • In the header information, this fields relates to the legal master data of the company or group of companies, depending on the entered selection.
    • In the table, this field relates to the EU VAT No. of the BP.

    This field is used to specify the contra account.
    SEEINFO The counterpart of each entry line is updated upon creation. If left blank, it will be initialized upon journal posting.

    • Turnover (field AMTTRN)

    Amount considered in the Recapitulative Statement.

    Displays the tax code of the entry.

    This column relates to the accompanying BP tax rule. The BP tax rule must have the setting EU (intra-community) tax.

    This information is compulsory.

    The invoice type suggested by default is linked to the SIVTYP - User invoice type parameter. You can modify it if necessary by choosing an invoice type from the list of invoice types that have been defined.
    The customer invoice type:

    • is used for the Sales and BP Customer invoices;
    • identifies a category of invoice (invoice, credit memo etc.) along with a posting structure for the posting of the invoices;
    • is associated with a type of journal for which a counter (manual or automatic) is specified.
      SEEINFO Notes:
      • If no counter is specified in the journal type and no journal number is manually specified on invoice entry the program will attribute a journal number according to the counter set up in the Counter assignment table.
      • When no journal type is associated to the invoice type the journal type specified on the automatic journal is used (as well as the associated counter).

    On invoice entry, only an invoice type with a legislation and company group consistent with those of the company linked to the sales site can be entered.
    SEEREFERTTO For further information, click here.

    • Document no. (field NUM)

    Displays the document number of the underlying invoice.

    • Description (field DESVCR)

    Description text of the document.

    Displays the type of the turnover. It is determined by the matching between turnover types and tax rules defined in the Recapitulative Statement Parameter screen.

    Displays the BP's country.

    • Comment (field COMMENT)

    Displays a descriptive comment for the entry. In case of red (errors) or yellow (warnings) status, the reason is displayed in more detail.

    Close

     

    Action icon

    Document
    Customer

     

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    Specific Buttons

    This button is used to display the result of the data extraction as a print report.

    The following fields are included on the window opened through this button :

    Identification

    • EU VAT no. (field GEREECNUM)

    Displays the EU VAT No.:

    • In the header information, this fields relates to the legal master data of the company or group of companies, depending on the entered selection.
    • In the table, this field relates to the EU VAT No. of the BP.
    • ELMA5 sender ID (field GERCODELMA)

    Displays the ELMA5 ID  according to the legal master data of the company or group of companies. The ELMA5 ID is provided by the German fiscal authorities and is only needed for Recapitulative Statements with more than 1000 detail lines.

    Date range

    • Start date (field DATDEB)

    Depending on the context, this field either states the start date from which the records are selected or defines the start of validity of an configuration entry.

    • End date (field DATFIN)

    Depending on the context, this field either states the end date up to which the records are selected or defines the end of validity of an configuration entry.

    Recapitulative statement

    • File type (field TYPFIL)

    Selects the type for the export file:

    • CSV for Sage ELSTER Client: generates an export suitable for processing by the Sage X3 ELSTER Client. The Sage X3 ELSTER Client must be installed separately on the workstation where needed and allows for an electronic transmission of the declaration by "ELSTER".
    • CSV for ELSTER Online: generates an export suitable for manual uploading to the ELSTER Online webportal. Access to the webportal requires a registration and login.

    • Submission mode (field MODSUB)

    This selection allows for the notice of a change of submission mode (monthly/quarterly submissions). If one entry except "no change" is choosen, a correspondent label is written in the export and transmitted to the fiscal authorities. For the legal implications of this notice please refer to your tax consultant.

    SEEINFO This applies only for file type "CSV for Sage ELSTER Client".
    Standard setting is "no change in submission mode".

    • Corrected statement (field FLGCOR)

    When ticked, the export file is flagged and transmitted as a corrected statement.

    SEEINFO Applies only to file type "CSV for Sage ELSTER Client".

    Transmission

    • Destination type (field TYPEXP)

     

    • Directory (field VOLFIL)

     

    Close

    This screen is used to export the result of the Recapitulative Statement's data extraction as a file suitable for online transmission with the X3 ELSTER Client.
    For details about the options and settings available please refer to the field help, which can be accessed directly by clicking on the "Export"-button icon in this help file.

    Two different types of export are available:

    • CSV for Sage ELSTER Client: generates an export suitable for processing by the Sage X3 ELSTER Client.
    • CSV for ELSTER Online: generates an export suitable for manual uploading to the ELSTER Online webportal.

    The Sage X3 ELSTER Client is a tool for the online transmission of German Tax declarations. It must be installed separately on the workstation where needed. The file exported by this X3 function can be imported into the Sage X3 ELSTER Client for further processing.
    For more detailed information please refer to the documentation provided with the setup of the Sage X3 ELSTER Client.

    This button is used to save under a Memo code the current values of the screen, irrespective of the screen, with the goal of reusing the setup. The memo is linked to the user:

    SEEINFO If a memo code called STD associated with the screen exists, it is loaded right upon entering the corresponding function.

    For further information on the advanced use of the Memo button, refer to the documentation on the General ergonomics of the SAFE X3 software.

    This button is used to load criteria and information previously defined and saved under a memo code.

    This button is used to delete a Memo code previously saved.

    Error messages

    The only error messages are the generic ones.

    Tables used

    SEEREFERTTO Refer to documentation Implementation