Preparation slips

• Manager (field MGR)

This field displays the manager ID. By default, the ID associated with the connected user is proposed. The loading of the field is performed based on the setup in the Business process function.

• Description (field DES)

• Legislation (field LEG)

In multi-legislated folders (where the LEG activity code is active), the Legislation fields are displayed.

• If a legislation has been set in the LEGFIL (Legislation selection filter) parameter (SUP chapter, INT group), it is used as the default but can be changed if needed.
• If LEGFIL has no legislation set, there will not be a default, so the Legislation field will have to be entered appropriately.

If a legislation is entered in the record header, other fields entered must follow any rules applicable to the legislation.

If a legislation is not entered in the record header, it might be deduced from another element (such as the company, site, or employee) and again, other fields entered must follow any rules applicable to the legislation.

If a multi-legislation group of companies is selected, other fields entered must follow any rules applicable to the legislation of at least one company in the group.

Example

If you select a group of British (BRI) and French (FRA) legislation companies, you cannot enter a value in a field that is only applicable to the South African (ZAF) legislation.

In single legislation folders (where the LEG activity code is not active), the Legislation fields are not displayed.

• List code (field PVHCOD)

Specify the list code which groups the employees and the payroll variables concerned by the request. This list code is defined in the Pay preparation variables function.

• All companies (field ALLCPY)

• Company (field CRICPY)

• All sites (field ALLFCY)

• Site (field CRIFCY)

• All departments (field ALLSRV)

• Service (field CRISRV)

• All profiles (field ALLPRF)

• Profile (field CRIPRF)

• Population (field CRIPOP)

• Period (field PERCOD)

• Request date (field DEMDAT)

This field indicates the request date of the slip creation. The current date is loaded by default, but the field can be modified.

 The request date must be earlier than the application date.

• From application (field APLSTR)

This field indicates the application period through which the active activity periods and the payslips which include the payroll variables are identified. The application period is automatically initialized based on the current pay month.

• To application (field APLDAT)

• Loading (field LOAD)

Click the Loading button to import: 

• the list of employees / contracts hierarchically linked to the manager specified in the header (defined in the Business process function),
• the list of employees and variables grouped under a list code defined in the Pay preparation variables function. 

The first workflow taken into account is the one entered in the FLXPREPAI - Pay preparation workflow parameter (TC chapter, PRH group). If the parameter is not indicated, the workflow specified by default is the one defined in the Business process function.

• Employee ID (field REFNUM)

Employee concerned by the entry of variables.

• Family name-first name (field NAM)

• Contract (field CTRNUM)

The contract number of the employee corresponds to one of his contract sequence number.
To inquire the various contracts of an employee, you must select:

• his ID number,
• the document type requested.

• Arrival (field CTRDAT)

This field indicates the activity period start date. This date is visible when the employee list is imported into the function. The user has the possibility to assign the request to the activity period of their choice by selecting it via the Selection iconor via the Calendar icon.

• Request no. (field REQNUM)

Two management types are possible for this field:

• management via the PPH sequence number (Sequence number assignment):
  if the numbering is by site, the site used is the one of the last valid contract of the manager.
  The date corresponds to the date of the request.
  
• Manual management.

• Description (field DES)

• Status (field REQSTA)

• Manager (field MGR)

This field displays the number of the manager, determined on creation of the slip. It cannot be modified.

• From application (field APLSTR)

This field indicates the application period through which the active activity periods and the payslips which include the payroll variables are identified.

• To application (field APLDAT)

• Request date (field DEMDAT)

Date on which the payroll variable is entered.

• Pay date (field PYRDAT)

This field indicates the pay date on which the slip is charged.

• Period start (field DATDEB)

This field indicates the extraction period defined for the pay date and the company or the site concerned by the slip. This field is defined in the Extraction periods function.

• Period end (field DATFIN)

• Month end (field FMOIS)

• Previous (field PREGRV)

• Next (field NEXGRV)

• Group (field SELGRV)

• field DESGRV

• Employee ID (field REFNUM)

Employee concerned by the entry of variables.

• Contract (field CTRNUM)

The contract number of the employee corresponds to one of his contract sequence number.
To inquire the various contracts of an employee, you must select:

• his ID number,
• the document type requested.

• Last name (field NAM)

This field indicates the name of the employee for whom the request is entered.

• Arrival (field CTRDAT)

This field indicates the activity start date initialized at the end date of the slip application. By default, it corresponds to the last active activity period.

 When creating, modifying and deleting an activity period in the "Contract" function, a warning message appears to inform the user of the update of the activity periods.
Message appearance conditions: events occurring after the new activity period start date exist and the user has chosen to display the activity periods (Input, Output) in at least one time entry transaction.

• field GRVDEMAMT1

• field GRVDEMAMT2

• field GRVDEMAMT3

• field GRVDEMAMT4

• field GRVDEMAMT5

• field GRVDEMAMT6

• field GRVDEMAMT7

• field GRVDEMAMT8

• field GRVDEMAMT9

• field GRVDEMAMT1

• field GRVDEMAMT1

• field GRVDEMAMT1

• field GRVDEMAMT1

• field GRVDEMAMT1

• field GRVDEMAMT1

• Previous (field PREVRA)

• Next (field NEXVRA)

• Variable (field SELVRA)

• field DESVRA

• Employee (field ZOOMID)

• Employee ID (field REFNUM)

Employee concerned by the entry of variables.

• Contract (field CTRNUM)

The contract number of the employee corresponds to one of his contract sequence number.
To inquire the various contracts of an employee, you must select:

• his ID number,
• the document type requested.

• Arrival (field CTRDAT)

This field indicates the activity start date initialized at the end date of the slip application. By default, it corresponds to the last active activity period.

 When creating, modifying and deleting an activity period in the "Contract" function, a warning message appears to inform the user of the update of the activity periods.
Message appearance conditions: events occurring after the new activity period start date exist and the user has chosen to display the activity periods (Input, Output) in at least one time entry transaction.

• Last name (field NAM)

This field indicates the name of the employee for whom the request is entered.

• Amount (field DEMAMT)

This field displays the amount for each variable.

• Comment (field VRACMT)

• Validation (field FLGAPP)

• Status (field STA)

This field indicates the status of the request for each employee.

Accepted

The slip line whose application date is inferior or equal to the date of a payslip end period is taken into account.

Taking into account

The pay order is activated and the amount of the variable has been transferred to a payslip. 

Rejected

Rejection of the slip line. The payroll variables are not transferred to the payroll (after the pay order).

Disable

Status indicated in the case of the variable not specified.

Request

The slip line entered by the manager is in pending validation from the HR supervisor.

Draft

The slip line has not been submitted to the validation cycle.

• Payslip (field BUL)

This field indicates the number of the payslip which includes the payroll variable.

• Total (field TOTVRA)

• Previous (field PRESAL)

• Next (field NEXSAL)

• Employee ID (field SELREFNUM)

• Contract (field SELCTRNUM)

• Arrival (field SELCTRDAT)

• field DESSAL

• Variable code (field VRACOD)

• Amount (field DEMAMT)

This field displays the amount for each variable.

• Comment (field VRACMT)

• Validation (field FLGAPP)

• Status (field STA)

This field indicates the status of the request for each employee.

Accepted

The slip line whose application date is inferior or equal to the date of a payslip end period is taken into account.

Taking into account

The pay order is activated and the amount of the variable has been transferred to a payslip. 

Rejected

Rejection of the slip line. The payroll variables are not transferred to the payroll (after the pay order).

Disable

Status indicated in the case of the variable not specified.

Request

The slip line entered by the manager is in pending validation from the HR supervisor.

Draft

The slip line has not been submitted to the validation cycle.

• Payslip (field BUL)

This field indicates the number of the payslip which includes the payroll variable.

• Total (field TOTVRA)

• Employee ID (field REFNUM)

Employee concerned by the entry of variables.

• Contract (field CTRNUM)

The contract number of the employee corresponds to one of his contract sequence number.
To inquire the various contracts of an employee, you must select:

• his ID number,
• the document type requested.

• Arrival (field CTRDAT)

This field indicates the activity start date initialized at the end date of the slip application. By default, it corresponds to the last active activity period.

 When creating, modifying and deleting an activity period in the "Contract" function, a warning message appears to inform the user of the update of the activity periods.
Message appearance conditions: events occurring after the new activity period start date exist and the user has chosen to display the activity periods (Input, Output) in at least one time entry transaction.

• Last name (field NAM)

This field indicates the name of the employee for whom the request is entered.

• Variable code (field VRACOD)

• Amount (field DEMAMT)

This field displays the amount for each variable.

• Comment (field VRACMT)

• Validation (field FLGAPP)

• Status (field STA)

This field indicates the status of the request for each employee.

Accepted

The slip line whose application date is inferior or equal to the date of a payslip end period is taken into account.

Taking into account

The pay order is activated and the amount of the variable has been transferred to a payslip. 

Rejected

Rejection of the slip line. The payroll variables are not transferred to the payroll (after the pay order).

Disable

Status indicated in the case of the variable not specified.

Request

The slip line entered by the manager is in pending validation from the HR supervisor.

Draft

The slip line has not been submitted to the validation cycle.

• Payslip (field BUL)

This field indicates the number of the payslip which includes the payroll variable.

• Variable code (field VRACOD)

• Amount (field DEMAMT)

This field displays the amount for each variable.

• Number (field NBVRA)

This field displays the number of use for the variable.

• Draft (field NBBRO)

This field displays the number of occurrences of the variable in Draft status.

• Inactive (field NBINA)

This field displays the number of contracts for which the variable was not used.

• Request (field NBDEM)

This field displays the number of occurrences of the variable in Request status.

• Refusal (field NBREF)

This field displays the number of occurrences of the variable in Rejected status.

• Accepted (field NBACP)

This field displays the number of occurrences of the variable in Accepted status,that is to say on hold to be taken into account.

• Taken into account (field NBPEC)

This field displays the number of occurrences of the variable in the Taking into account status,that is to say used on a payslip.