Lease contract

• Company (field CPY)

This field displays the company for the financial site.

• Financial site (field FCY)

Enter the financial site in which the contract is recorded.

The choice of the financial site is subject to management and authorization rules given to the user.
The site can also be automatically loaded, by default, with the financial site reference previously displayed. It is possible to activate/deactivate this load by default, via the setup REMAFCY -  Persistence of the site, defined in the AAS chapter - Fixed assets.

If the user is limited to a single site, the financial site is automatically loaded and cannot be modified.

• Events (field EVTLIST)

• Reference (field LEAREF)

The reference, composed of 20 alphanumerical characters max., is used to identify a financial leasing contract for a given company.
The management of the contract reference is based on the LEAAUTNUM - Lease contract numbering (AAS chapter, LEA group) parameter value:

• None: A reference must be entered if automatic numbering is not managed.
• Mandatory: A reference cannot be entered and is automatically assigned when validating the creation.
• Optional: You can enter a reference or one is automatically assigned.

The reference assigned to the asset is the function of the setup of the sequence number counter assigned to the Contract reference field in Sequence number counter Structure and Sequence number counter assignment functions.

• Description 1 (field LEADES)

This field contains the main description of the contract.

• Description 2 (field LEADES2)

This field contains the additional description of the financial leasing contract.

• Status (field LEASTA)

When creating the contract, the status is To validate. The assets can be attached to it but it must not be the object of any action. In addition, there is no information on the Open item schedules tab; this information is optional.

• When the contract definition is finalized, you can change the status to In process.
• When you change the status from To validate to In process, either in creation or in modification, this results in:
  - A Contract creation event (LEACRT) is generated
  - The event is automatically posted by generating an automatic journal: LECRT – Contract creation, designed for the IFRS consolidated accounts.
• When you click Save after this status change, you receive a warning message that the contract has no schedule. That is, there is no information on the Open Item Schedule tab.
• A contract with the status In processcannot be deleted. It cannot be directly modified either. It can only change at the end of the different actions applied to the contract. The status changes to:
  - Completed after implementing the action Enter the contractend
  - Buyback after implementing the action Remove the purchase option
  - Terminated after implementing the action Terminate the contract

• Contract type (field LEATYP)

Select the contract type: Lease, Rent, or Long term rent.
This information can no longer be modified, even though the contract status is To validate,once an asset is assigned to the contract.
Certain information, such as Capital amount, Buyback value, and Purchase option removal date, are only entered if the contract type is Lease.

• Lessor (field LES)

This is mandatory information. It is the organization which entered into the lease contract. The lessor must be identified as the Supplier in the BP accounting table.

• Bal sht line (field BSENAT)

This field is used to enter the balance sheet line involved in the financial lease contract. This information is notably used for editing the summary reports to attach to the annual accounting reports. These tables (referenced as LEALIALeasing commitments and LEARNTDPRLeasingCharges and depreciations) indicate the global situation of the lease contracts, grouped and ordered by balance sheet lines. It is mandatory that the balance sheet line be entered for the contract values to be taken into account in these tables.

• Source (field LEAORI)

This field is used to specify the origin of the contract. It can be either a new contract or a transferred contract.

• Nature (field LEANAT)

This field is used to specify the nature (Fixed assets or Movable assets) of the lease contract.

• Start date (field STRLEADAT)

The Start date for the contract is mandatory. It can only be modified whilst the contract has the status To be validated. This modification leads to the deletion of the financial payment schedule. When the contract is for company vehicles and the registration number is entered, it also leads to the update of the lease start date (Financial assets function, option Vehicle).

• End date (field ENDLEADAT)

The end date for the contract is mandatory. It can be modified whilst the contract has the status To be validated.
When the contract status is In process, this date can be updated via the Update the contract action. It can also be updated during the use of the Record the end of contract action.
This update, when the date entered is less than the previous date, leads to the deletion of the financial payment schedule for the due dates later than the new date entered.
When the contract involves company vehicles which registration numbers are provided, it also leads to the update of the lease end date (Vehicle option window of the Financial assets management function).

• Accounting code (field ACCCOD)

The accounting code is mandatory. It is used to define the CoA and IAS/IFRS accounts to be posted when generating the accounting entries related to the rental contract. If the contract status is In process, it can be updated via the Update the contract action.

• Funding currency (field LEACUR)

This field is used to enter the contract financing currency. It remains editable as long as the contract status is: To validate.

• Borrowed capital (field LEAAMT)

It is mandatory that the borrowed capital amount should be entered if the contract type is Leasing. This amount must be entered in the contract financing currency. It is automatically converted and displayed:
- in the company currency, after the conversion based on the type of rate defined for the Accounting and fiscal context,
- in the IAS/IFRS context currency, after the conversion based on the type of rate defined for the IAS/IFRS context.
If the contract status is In process, this amount can only be updated using the Revise the contract action. The different revisions of the borrowed capital can be viewed in the Valuation tab.

• Buy-back value (field RPUVAL)

This field is used to enter the buyback price of the asset(s), at the end of the leasing period during the removal of the purchase option planned for a lease contract.
This date, expressed in the financing currency of the contract, can be updated on a contract In progess, either through the action Update the contract, or through the action Lift purchase option.

• Company currency (field CUR)

This field displays the company management currency, as a reminder.

• Borrowed capital (field LEAAMTDEV)

This non-editable field displays the borrowed capital amount, converted into the company currency.

• Buy-back value (field RPUVALDEV)

This non-editable field displays the buyback price, converted into the company currency.

• Rate (field RATCUR)

This field displays the exchange rate used to convert the borrowed capital amount into the company currency.
This rate is automatically generated via the rate type defined for the Accounting andfiscal context.

• IFRS curr. (field IASCUR)

This field displays the IFRS currency in the IAS depreciation plan for a company.

• Borrowed capital (field LEAAMTIAS)

This non-editable field displays the borrowed capital amount, converted into the IAS/IFRS context currency.

• Buy-back value (field RPUVALIAS)

This non-editable field displays the buyback price, converted into the IAS/IFRS context currency.

• Rate (field IASRATCUR)

This field displays the exchange rate used to convert the borrowed capital amount into the IAS/IFRS context currency.
This rate is automatically generated via the rate type defined for the IAS/IFRS context.

• Interest rate (field LEARAT)

This field defines the interest rate applied to the borrowed capital for a lease contract. This amount is display-only because the payment schedule is not impacted by Fixed Assets (GESFAS). This amount is display-only because the payment schedule is not automatically impacted by the rate.

This value in this field, along with the Implied interest rate and Incremental borrowing rate fields, also populate the Rate field on the Open item schedule tab in the Yearly present values grid according to the following conditions:

-If the three interest rate fields (Incremental borrowing rate, Interest rate, and Implied rate) all contain values, the Implied rate is used in the Yearly present value grid.

-If the Implied rate is 0, then the Incremental borrowing rate is used in the Yearly present value grid, even if the Interest rate field has a value.

-If the Interest rate field is the only one with a value, that rate is used in the Yearly present value grid.

-If all three of these rate fields are empty, the Rate in the Yearly present values grid is not updated.

• Implied interest rate (field IMPLEARAT)

• Incremental borrowing rate (field ICRBRWRAT)

• Advance rent (field BEFRNT)

This field enables entering the amount of advance charges when signing a financial lease contract.

• Application fees (field LEAEXS)

This field is used to enter the preliminary expenses for a lease contract.

• Initial direct costs (field INIDIRCST)

• Restoration cost (field RESCOS)

• Update date (field CUTDAT)

The contract revision date is not modifiable. It is filled in automatically at the end of the launch of the action Revise the contract.

• Option exercise date (field RPUDAT)

This field is used to enter the date of the Purchase option removal planned for a Lease contract. This date can be updated on a contract In progress, either through the action Update the contract, or through the action Lift purchase option.

• Termination date (field TRMLEADAT)

The contract termination date is not modifiable. It is filled in automatically at the end of the launch of the Terminate contract action.

• Distribution (field DSP)

This field is used in creation mode to enter an analytical distribution key, previously defined in the Analytical allocations function (GESDSP). Click the Jump-to icon in the field to access this function. Entering a distribution key disables the entry of analytical sections.

• Dimension type code (field DIE)

• Analytical dimension (field CCE)

An Analytical dimension is a part of the analytical general ledger accounts. It is divided into Analytical dimension types where each dimension type constitutes a particular breakdown of the company into a set of analytical payment attributes.
The setup of the folder permits the definition of 1 to 9 dimension types.
An analytical dimension is thus an analytical payment attribute within a dimension type. The dimensions of a dimension type represent the Analytical plan of the dimension type.
This field is used to enter the analytical dimension to which the current recording is allocated.

The entry of analytical dimensions can be set to mandatory using the setup carried out at the level of the Company (Accounting tab).
In creation mode, allocations can be initialized with respect to the setup of Default dimensions (FXDASSETS code for assets and expenses, FXDGRANTS for subsidies and FXDLEASE for lease contracts).

• Period start (field STRPERDAT)

This field displays the period start date which the due date deals with. The first period start date must be entered. The following period start dates are calculated by adding a day to the previous period end date.

• Period end (field ENDPERDAT)

This field displays the period end date which the due date is about. The end date of the first period must be entered. The end dates of the next periods are automatically defined as follows:
1/ If the period end date corresponds to the last day of a month, the end date of each of the following periods will correspond to the last day of a month.
2/ If the end date of the first period does not correspond to the last day of a month, each created period will terminate with the same day as the first period. Each created period will have the same number of months as the first period.

• Remaining for reimbursement (field RMNTPA)

This field displays the amount of capital to repay at the beginning of the period concerned by a leasing contract payment. It is expressed in the contract currency.
The balance to repay of the first payment is loaded by default with the capital amount of the leasing contract. It remains modifiable.
The balance to repay of the following payments equals the capital amount of the leasing contract minus the financial depreciation of the previous payments.

• Rental amount (field RNTAMT)

This field contains the amount of the charge due for the rental of the assets referenced in the financial lease contract. It is expressed in the contract financing currency.
This rental charge corresponds to the increased financial depreciation for the financial costs in the period.
 The sum of the bases of the assets linked to the contract must necessarily be lower or equal to the total of the contract charges.

• Financial depre (field FINDPR)

This field enables the user to enter the amount corresponding to the capital refund. This amount, expressed in the financing currency of the contract, must mandatorily be entered if it is a leasing contract.

• Financial cost (field FINEXS)

For Lease contract types, this field displays the financial expenses in the contract currency for a given period, which is equal to the fee minus the financial amortization. You can modify this amount.

For Rent contract types, this field represents the interest portion of the lease payment amount that is already stored in the Rental amount column for each period and month. The value in the Financial cost column is not included when calculating the current values and rights of use. This amount is not calculated from the contract characteristic; you need to enter or import it manually.

• Repaid capital (field RPACAP)

This amount is automatically calculated according to the following formula: Reimbursed capital for the previous period + Financial depreciation for the current period. It can be modified by the user.

• Variable payments (field VARPAY)

• Purchase option price (field PUROPT)

• Resid. val. guarantee (field RSDVAL)

This field displays the guaranteed value, or a portion of the value, of an underlying asset at the end of the lease.

It is the amount expected to be paid by the lessee under the residual value guarantees.

• Penalties (field TERPEN)

• Invoice date (field PAYDAT)

This field enables the user to enter the date of the invoice.
When a date is entered, the open item is not taken into account by the Fee event generation process.

• Invoice ref (field PAYREF)

This field enables the user to enter the description of the invoice.
When a reference is entered, the open item is not taken into account by the Fee event generation process.

• General acct. (field FARFLG)

This tick box cannot be entered by the user. It is automatically activated when the annual fee events dealing with the open item and designed for the CoA accounting have been generated.

• IFRS acct (field FARFLGI)

This check box is automatically checked when the annual fee events for the open item and designed for IFRS accounting have been generated.

• Funding currency (field LEACUR)

• Charge total (field CUMRNTAMT)

• Year (field PERSTRYEA)

• Index (field NUMYEA)

• Rate (field RATYEA)

-If the three interest rate fields on the Main tab (Incremental borrowing rate, Interest rate, and Implied rate) all contain values, the Implied rate is used.

-If the Implied rate is 0, then the Incremental borrowing rate is used, even if the Interest rate field has a value.

-If the Interest rate field is the only one with a value, that rate is used.

-If all three of these rate fields are empty, this rate is not updated.

• Open item total (field PAYYEA)

• Present value (field CVAYEA)

• Funding currency (field LEACUR2)

• Init. present value (field INIPREVAL)

• Initial right of use (field INIPREUSE)

• Last present value (field CUMCVAYEA)

• Current right of use (field CUMCVAUSE)

• Company Currency (field CUR2)

• Init. present value (field INIPREVALC)

• Initial right of use (field INIPREUSEC)

• Last present value (field CUMCVAYEAC)

• Current right of use (field CUMCVAUSEC)

• IFRS curr. (field IASCUR2)

• Init. present value (field INIPREVALI)

• Initial right of use (field INIPREUSEI)

• Last present value (field CUMCVAYEAI)

• Current right of use (field CUMCVAUSEI)

• Reference (field AASREF)

This field, non modifiable, contains the reference of the financial asset linked to the financial lease contract.

• Description (field AASDES1)

This field cannot be modified and contains the description of the asset.

• Purchase date (field PURDAT)

This field, that cannot be modified, contains the purchase date of the financial asset.

• Receipt value (fin.curr) (field BSEDEVLEA)

This field, that cannot be modified, displays the ex. tax IAS/IFRS entry value of the fixed asset, expressed in the financing currency.

• Receipt value (comp. cur) (field BSEDEVSOC)

This field, that cannot be modified, displays the ex-tax IAS/IFRS entry value of the financial asset, expressed in company currency.

• Receipt val (IFRS cur.) (field BSEDEVIAS)

This non-editabe field contains the IAS/IFRS receipt value ex-tax of the financial asset.

• Receipt value (fin.curr) (field CUMBSELEA)

Total of the asset ex-tax receipt value, expressed in financing currency.

• Funding currency (field LEACUR)

This field displays the contract financing currency, as a reminder.

• Receipt value (comp. cur) (field CUMBSESOC)

Total of the asset ex-tax receipt value, expressed in company currency.

• Company currency (field CUR)

This field displays the company management currency, as a reminder.

• Receipt val (IFRS cur.) (field CUMBSEIAS)

Total of the asset ex-tax receipt value, expressed in IAS/IFRS currency.

• IFRS curr. (field IASCUR)

This field displays the IFRS currency in the IAS depreciation plan for a company.

• Ias-fees total variance (field DIFRNTBSE)

• IFRS curr. (field IASCUR2)

• Update date (field VCUTDAT)

In the 1st line, this field contains the contract start date, and in the following lines, the date when the revision of the borrowed capital has been done.

• Capital amount (field VLEAAMT)

In the 1st line, this field contains the contract initial amount and in each following line, the variation amount of the borrowed capital.

• Company currency rate (field VRATCUR)

This field displays the exchange rate used to convert the borrowed capital amount into the company currency.
This rate is automatically generated via the rate type defined for the Accounting andfiscal context.

• Capital in company currency (field VLEAAMTDEV)

This non-editable field displays the borrowed capital amount, converted into the company currency.

• IFRS currency exch rate (field VIASRATCUR)

This field displays the exchange rate used to convert the borrowed capital amount into the IAS/IFRS context currency.
This rate is automatically generated via the rate type defined for the IAS/IFRS context.

• Capital in IFRS currency (field VLEAAMTIAS)

This non-editable field displays the borrowed capital amount, converted into the IAS/IFRS context currency.

• field USRFLDA1

Enter an alphanumeric value that can be linked to a miscellaneous table.   

• field USRFLDA2

• field USRFLDA3

• field USRFLDA4

• field USRFLDA5

• field USRFLDA6

• field USRFLDA7

• field USRFLDA8

• field USRFLDA9

• field USRFLDA10

• field USRFLDM1

Enter an amount, expressed in a currency based on the Free field properties settings.

• field USRFLDM2

• field USRFLDM3

• field USRFLDM4

• field USRFLDM5

• field USRFLDM6

• field USRFLDC1

Enter a value for the coefficient  type.

• field USRFLDC2

• field USRFLDD1

Enter a value for the date type.

• field USRFLDD2

• field USRFLDD3

• field USRFLDD4

• Entry origin (field CREORI)

This field displays the origin of the record.

• Creation (field CREUSR)

This field displays the user who created (entered) the record.

• Date (field CREDAT)

This field displays the creation (entry) date of the object.

• Modification (field UPDUSR)

This field displays the user that made the last modification on the recording.

• Date (field UPDDAT)

This field displays the date of the last modification entered for the object.