Customer BP Invoices - Implementation

Prerequisites

Activity codes

The following activity codes (sorted by type) may have an impact on the way the function operates :

Dependent activity codes

These codes are never entered in folder management, because their value is calculated :

 CASIN (Treasury interface), CSL1 (Consolidation or pre-conso.), DKS (Electronic signature), FEE2 (Fee declaration), KAG (Argentinean localization), PBDPO (Payment balance declaration), VATTN (VAT declaration no.).

Functional

 BADBT : Bad debt management

 BE281 : Belgian 281.5 form

 CCN : Concessions

 CFOM : Cash forecast management

 CSL : Consolidation

 DAS : DAS2

 DEB : EU exchange declaration

 EFAT : Electronic invoice

 ELINV : Electronic invoice

 EORI : EORI identification

 ESD : European services declaration

 FAS : Asset folder

 FCT : Factoring management

 FUP : Reminder and late payment mana

 INTCO : Intercompany transactions

 INVCA : Cancellation invoice

 LND : Loan management

 LTA : Local taxing

 MAXPD : Maximum period (companies)

 MURAN : Spanish payroll

 PJM : Project management

 PPT : Prospect management

 PRCSL : Pre-consolidation

 PTX : Regional taxes

 REX : REX Customs System

 S1099 : 1099

 SDD : SDD management

 SEPP : Credit card integration

 SMI : Integrale migration

 SVC : Periodic accruals

 WRH : Warehouse management

 WTHMG : Withholding tax management

Sizing

 ANA : No. of analytical dimensions

 NBCOA : No. of charts of accounts

 PFI : Max no. invoicing elements

 REC : Customer sales reps

 SFI : Max. no. entered inv. elts

 SIH : Number of sales invoice lines

 STC : Sales statistical groups

 STS : Purchasing statistical groups

Localization

 KBE : Belgian localization

 KDE : German localization

 KFR : French localization

 KIT : Italian localization

 KPL : Polish localization

 KPO : Portuguese Localization

 KRU : Russian localization

 KSP : Spanish localization

 KSW : Swiss localization

 KUS : Localization USA

 KZA : South-African localization

General parameters

The following general parameters may change the way the function is working :

Accounting

 ACESIMTRC (defined at level User) : Simulated entry generation

 LETAUTCNO (defined at level Company) : Auto match inv ->credit note

Localisations

 SIIABTYP (defined at level Site) : SII credit memo type

 SWICUSQRC (defined at level Site) : Swiss QR code Sales usage

Common Data

 CTLPERINV (defined at level Company) : Invoice date control Period

 DEPMGTMOD (defined at level Company) : Discount management mode

 DMAXAGR (defined at level Company) : Maximum contractual period

 DMAXPAY (defined at level Company) : Maximum period (companies)

 DMAXPAYP (defined at level Company) : Maximum period (Public sector)

 FRADGI (defined at level Company) : French fiscal regulation

 GAUKIK1 (defined at level Folder) : Revenue accruals customer inv.

 POSTINVSUP (defined at level Company) : Invoice accounting cancellation

 SALPRITYP (defined at level Site) : Price type

 SDDMGT (defined at level Company) : SDD management

 SIVNULL (defined at level Site) : Lines set to zero prohibited

 SIVSUP (defined at level Site) : Delete invoices

 TRSENDDAT (defined at level User) : A/P-A/R accounting end date

 TRSSTRDAT (defined at level User) : A/P-A/R accounting start date

Acc Payable/Acc Receivable

 TYPINVCUS (defined at level Company) : Customer invoice type

 WRNINVOICE (defined at level Site) : Invoice no. warning

Sequence Numbers

The sequence numbers used to number the documents managed by this function are :

 WRK : Workflow

 WRK : Workflow

The sequence number assignment function defines the sequence number which is used

To assign the VCS sequence number to the customer BP invoices, it is necessary to add the 'VCS number' to the sequence number assignments (Common data module) and to set field 'Manual' to 'NO'. The VCS number is never entered but automatically validated upon creation of the customer BP invoice.

Accounting interface

Automatic journals

The following automatic journals are used in the posting processes associated with the function :

 BPCIN: Customer Invoice- A/R

Authorizations

This function is object managed. The creation, modification, anddeletion operations can be activated or deactivated for a given user.Filters by rolescan also be associated with this function.

As data is linked to a site, a filter per site can be activated.

The following options can be activated or deactivated for each user :

 Invoice validation

 Open items

Other prerequisites

Tables to be completed

The following tables are used by the function. Their content must be updated if necessary :

Chart of accounts and analytical chart of accounts

The general accounts, link accounts, natures and analytical dimensions must be defined.

CTLPERINV - Period invoice date control parameter

When theCTLPERINV - Invoice date control Period parameter(TC chapter, INV group) is set to 'Yes', the creation of the invoice is prohibited when there is at least one document (invoice, credit memo, debit or credit note of the Purchase or Customer A/P-A/R accounting modules) which date is strictly higher than the end date of the period where the current document is being entered.

Tables used

The following tables are implemented by the function :