Manufacturing > Production tracking > Production tracking 

Use this function to record progress against individual work orders. This might be recording the issue of components to a work order, recording activity against a specific operation in a route, or receiving the manufactured goods and recording the details of the receipt.

To record, or track production activity, work orders must be at order status Firm (Order status field (MFGSTA) in the home section of the Work order function (GESMFG)) and components must be available for tracking unless the Release if shortage check box (MFGSHTCOD) in the Manufacturing section of the product-site record is selected.

By simply selecting the production site and work order, the entry transaction associated with this function can automate entry of the tracking information in full when you create the tracking number. Alternatively, you can enter all tracking information (manufacturing, operation and component tracking) manually, or track the work order with other work orders using a bulk tracking function.

 You can record component tracking, create production reports and print labels from radio frequency terminals.

This function is directly linked with the Non-conformances management functionality. If the manufacturing process warrants notification to your quality management team of a potential non-conformity you can raise a non-conformance incidence directly from this function. For example, if you are aware of a problem, or failure or potential failure in a design or production model, or in a service, or in a process, or in the system.

 Timely notification of a non-conformity can be critical for compliance.

    Prerequisites

    SEEREFERTTO Refer to documentation Implementation

    Screen management

    This function is customized to the needs of your organization and your processes. The transaction you select determines the way in which you enter information, and how information is displayed and printed.

    If only one transaction has been set up you are not offered a choice, the default entry screen is displayed.

    The Production tracking function contains a home section and three additional sections controlled by check boxes in the home section.

    Header

    Presentation

    Use this section to select the work order to be tracked:

    • Production site. The production site at which the work order is processed.
    • Order number. The work order must be at order status Firm.
    • Tracking date. Today's date is the default date. You can enter an earlier date than today but not a later date. Stock issues and receipts corresponding to any component or production tracking are carried out on this date. The system will validate that the date falls in a period for which stock updates are authorized.

    The types of tracking available - the recording of component issues (material tracking), the recording of operation activity (operation tracking) and produced goods receipt (production reporting) - is determined by the selected entry transaction. Clear a check box if you do not need to report progress for a specific type of tracking on this tracking number. These check boxes determine which sections in this function are available for entry.

    The Tracking number is assigned automatically when you create the tracking record.

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    Fields

    The following fields are present on this tab :

    Block number 1

    Type in or select the work order production site. This field is mandatory.

    • Tracking number (field MFGTRKNUM)

    This field displays the tracking number generated for a work order released for production.

    • Order no. (field MFGNUM)

    Type in or select the work order number. Only work orders at order status 'Firm' are available for selection.

    • Prototype (field NPIPRO)

    This check box is selected if this work order is for an "in design" product, that is, the product has been created from a product design BOM revision and has a New product in design mode warning displayed in the home section of the parent product.

    This prototype work order cannot be raised to cover demand for a sales order.

    • Tracking date (field MFGTRKDAT)

    This tracking date defaults to today's date. This date will be used as the posting date for all stock transactions linked to this tracking.
    You can enter an earlier date than today but not a later date. The system will validate that the date falls in a period for which stock updates are authorized.

    Block number 2

    • Operation tracking (field OPETRKFLG)

    Availability of this check box is determined by the selected entry transaction. Clear this check box if you do not need to record operation activity such as production time or quantities (operation tracking) for this work order on this tracking number.

    • Production reporting (field ITMTRKFLG)

    Availability of this check box is determined by the selected entry transaction. Clear this check box if you do not need to record receipt of produced goods (production reporting) for this work order on this tracking number.

    • Material tracking (field MATTRKFLG)

    Availability of this check box is determined by the selected entry transaction. Clear this check box if you do not need to record the issue of materials (material tracking) to this work order on this tracking number.

    • Warehouse (field WRHE)

    The presence of this field is subject to the activity code WRH.

    It represents the movement warehouse for all order lines.

    • It can be modified if it is defined as enterable in the entry transaction.
      If it is entered, it serves as a filter for stock detail line selection.
      If it is not entered, the warehouse defined by default for this type of movement in the product-site record will serve as a filter for the selection.
    • It cannot be modified when the entry transaction is set up as single-warehouse managed. The header warehouse is then mandatory.
      To manage multiple warehouses on the lines the entry transaction must be set up so that it can be entered. The selection of a single product line distributed over multiple warehouses is available by clicking Enter detailed quantites from the Actions icon.
      If a single product line is distributed over multiple warehouses, the corresponding fields display the '$' character.

    SEEINFOThe warehouse entered on the line has priority over the warehouse entered in the header.

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    Tab Operations

    Presentation

    This section is available for entry if the Operation tracking check box in the home section is selected. Use this section to enter production times and quantities for operations in the routing used to produce the manufactured product.

    The fields available for entry and the operation unit is determined by the selected entry transaction.

    You can record progress or completion data against one or all of the selected operations and add an unplanned operation. Production times are adjusted automatically.

    • The quantity you record in the Total actual quantity field (CPLQTY) should be the total quantity produced by the operation, including any rejected quantities.
    • If you need to record a rejected quantity for an operation, you can assign individual rejection codes to rejection quantities using a Detail entry action. This action is available from the Actions icon in the Actual rejected qty (REJCPLQTY) and Reject (SCANUM1) fields.
    • You can record actual setup and run times for an operation over a range of dates and times. An Entry by range action is available from the Actions icon in the Actual setup time (CPLSETTIM) and Actual run time (CPLOPETIM) fields. The times are calculated from the entered values.

    If this tracking number includes progress reporting against the produced goods (the Production reporting check box in the home section is selected), the actual quantities are updated from the progress recorded against the selected operations.
     You must adjust the actual quantity of the produced goods if an operation includes a rejected quantity as the total completed quantity of the produced goods reflects the quantity recorded in the Total actual quantity (see above).

    If this tracking number includes reporting the issue of materials to the work order (the check box Material tracking in the home section is selected), the tracked quantities are updated from the progress recorded against the linked operations. You can, however, adjust the consumed material quantities by changing the total Tracked qty field (QTESUIVOPE).

     The Tracking type provides a useful reference when viewing a routing operation for this work order in the Time tracking plan function (FUNBENCHO) as this function permits progress to be recorded against an operation without a work order. This field cannot be changed.

    If this operation tracking is for a scheduled work order, the production load is updated when the tracking number is generated.

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    Fields

    The following fields are present on this tab :

    Block number 1

    • Operation range (field WOPE1)

    Filter for results within a range of operation sequence numbers. For a single operation sequence number, enter the same sequence number in the from/start Operation and to/end Operation fields.

    • Filter (field FILTOPE)

    Use this field to filter the records to be tracked. Select one of the following values:

    • All
    • Closed
    • Not closed
    • Tracked qty (field QTESUIVOPE)

    Use this field to adjust the actual/consumed quantities of the displayed work order lines (routing operations, produced goods and materials).

    This quantity is expressed:

    • in the stock unit for a multi-line release;
    • in the release unit for a single-line release.

    This field displays actual work order quantities. It can only be changed if the Filter field (field FILTOPE) in the Operations section is set to 'Not closed'.

     The actual quantities recorded against all operations are adjusted if you change this figure.

    This field displays the unit in which this work order operation quantity is expressed. Work order operation quantities are expressed in the operation unit.

    Grid

    • No. (field NO)

    This field displays a line number in this particular table/grid/block.

    • Tracking type (field TIMTYP)

    This field displays one of the following values:

    • Work order. The declared time relates to an operation for a work order;
    • Product. The declared time relates to a routing operation;
    • Miscellaneous. The declared time relates to time on a work center such as maintenance of a machine. Miscellaneous time is usually used for recording non-productive time.

    • Operation (field OPENUM)

    This field displays the sequence number of this operation.

    • Split (field OPESPLNUM)

    This code is displayed when a subcontract operation is distributed (split) over several supplier orders. This code links the various components of a single operation.

    • Std oper (field STDOPENUM)

    This field identifies the standard operation used to create this operation. Standard operations are simply 'template' operations that provide default information to be assembled into routings for producing or processing a particular product.

     Operations based on a standard operation are not updated if the standard operation is changed.

    • Type (field WSTTYP)

    This field identifies the type of operation that is performed on the selected work center. This might be a machine, labor or a subcontracted operation. Work centers of type Subcontracting are managed externally by subcontract suppliers.

    • Actual work center (field CPLWST)

    Use this field to identify the production resource that was actually used for this operation.

    Type in, or select from the Work Centers table the code of the resource to be used for this operation.

     You must be authorized to change this resource if this is an operation in a versioned routing for a versioned product (BOM).

    • Description (field WSTSHO)

    This field displays the short description defined for the selected work center.

    • Actual labor W/C (field CPLLAB)

    This field identifies the labor work center assigned to this machine. For example, the labor work center that relates to the crew that operates this machine.

    The work center site of a 'labor' work center must match the site for the routing code, if defined.

    Scheduling is not carried out for labor work centers as they are considered secondary and 'always available' (or available at the same time as the main work center). Their load is managed for information purposes only using the coefficients defined for the main work center.

    If the main work center is of type 'subcontracting' there is no associated secondary work center.

    Work order operation quantities are expressed in the operation unit. Use this operation unit to express operating time in a different unit to that of the product being produced by the routing.

    For example, a product managed by unit is subject to three different operations, none of which produce intermediate stock:

    • Mixing time (operation 1) is expressed for a lot with Kilogram as the unit;
    • Extrusion time (operation 2) is a rate in meters per hour;
    • Cutting time (operation 3) is expressed in hours per unit.

    There is no need to create semi-finished products for each production phase.

    The operation unit is associated with a conversion coefficient for the stock unit of the product being produced by the routing and the operation unit.

    • U-OPE conversion (field OPEWORCOE)

    This is the coefficient applied to the planned operation time. It is used to obtain the operation time for the labor work center linked to the principal work center. This field is only available for entry if the labor work center is defined.

    Operation times are subdivided as follows:

    Proportional times are expressed for the production of an operation unit (and not in the stock unit of the finished product using the routing).

    • Labor time set fac (field SETLABCOE)

    This is the planned setting time to obtain the setting time allocated to the labor work center linked to the main work center.

    This coefficient applied to the planned setting time to obtain the setting time allocated to the labor work center linked to the main work center.
    This field is only available for entry if the labor work center is entered.

    This field displays the unit in which this work order operation quantity is expressed. Work order operation quantities are expressed in the operation unit.

    • Remaining quantity (field EXTQTY)

    This field displays the remaining (outstanding) quantity required to complete the order.

    • Labor r-time fact (field OPELABCOE)

    This is the coefficient applied to the planned operation time. It is used to obtain the operation time for the labor work center linked to the principal work center. This field is only available for entry if the labor work center is defined.

    Operation times are subdivided as follows:

    Proportional times are expressed for the production of an operation unit (and not in the stock unit of the finished product using the routing).

    • Total actual quantity (field CPLQTY)

    Use this field to record the actual completed quantity, in total. This includes the rejected quantity. The quantity is expressed in the operation unit.

    • Actual rejected qty. (field REJCPLQTY)

    Use this field to record the actual quantity rejected. This figure cannot exceed the produced quantity. Click Detail entry action from the Actions icon in the field to assign a rejection code to a rejection quantity.

    • Time unit (field TIMUOMCOD)

    The time unit defines how time for the operations in this routing is expressed. The time unit can be 'hours' or 'minutes'.

    It applies to the setup time, run time and the rate for all operations in the routing.

    • Actual unit time (field CPLUNTTIM)

    Use this field to record the actual time taken to produce a single unit for this operation. The time is expressed in the defined time unit.

    • Remaining stp. time (field EXTSETTIM)

    This field displays the calculated time left to set up this machinery ready for use. The time is expressed in the defined time unit.

    • Actual stp. time (field CPLSETTIM)

    Use this field to define the actual time taken to set up this machinery ready for use. The time is expressed in the defined time unit. The time can be zero (0).

    • Remaining run time (field EXTOPETIM)

    This field displays the calculated time left to perform this operation for the required number of items. The time is expressed in the defined time unit.

    The operating time:

    • Is defined in hours or minutes (field Time unit).
    • Is expressed for 1, 100, 1000 or a lot of units of the operation based on the management unit,
    • Can be proportional or fixed based on the operating time type.
      For example:
      Time unit = Hours
      Time type = proportional
      Management unit = Time for 100
      Operating time = 2
      Operating unit = Kg
      Finished product unit = Un
      REL-OPE conversion coefficient = 0.5
      The operation time is equal to 2 hours for 100 Kg. If the Work order is launched for 1000 units of the finished product, the time necessary to produce this operation is 10 hours to obtain 500 Kg.
    • Actual run time (field CPLOPETIM)

    Use this field to record the actual time taken to perform this operation for the required number of items.

    Click the Entry by range action from the Actions icon in the field to record actual setup and run times for an operation over a range of dates and times. The actual operation time is calculated from the entered values.

    The operating time:

    • Is defined in hours or minutes (field Time unit).
    • Is expressed for 1, 100, 1000 or a lot of units of the operation based on the management unit,
    • Can be proportional or fixed based on the operating time type.
      For example:
      Time unit = Hours
      Time type = proportional
      Management unit = Time for 100
      Operating time = 2
      Operating unit = Kg
      Finished product unit = Un
      REL-OPE conversion coefficient = 0.5
      The operation time is equal to 2 hours for 100 Kg. If the Work order is launched for 1000 units of the finished product, the time necessary to produce this operation is 10 hours to obtain 500 Kg.
    • Close (field CLEFLG)

    Use this field to specify whether the line must be closed or not ('Yes'/'No').

    • Employee ID (field EMPNUM)

    Use this field to identify the operator that performed this operation.

    • Message (field MSGNUM)

    Use this field to associate a predefined information message with the information recorded against this operation.

    • Reject (field SCANUM1)

    Use this field to associate a predefined rejection message with the rejection quantity recorded against this operation. Click Detail entry action from the Actions icon in the field to assign a rejection code to a rejection quantity.

    • Scheduling (field SCDCOD)

    Scheduling determines the way in which routing operations follow each other. It can take the following values:

    • Absolute successor. Position is at the end of the longest operation in the routing.
    • Overlapping wait = lots. The following operation can start after a period of time corresponding to the number of lots manufactured during the processed operation.
    • Overlapping wait = time. The next operation can start after a period of time equal to a given overlapping time.
    • Overlapping wait = quantity. The next operation can start when a given quantity over the processed operation has been produced.
    • Start synchronization. The next operation is synchronized to start at the same time as the processed operation.
    • End synchronization. The next operation is synchronized to end at the same time as the processed operation.
    • All order operations parallel. The next operation is synchronized to start at the same time as the first operation.
    • Subcontract synchronization. Code used automatically when a subcontracted operation is distributed over several supplier orders. In this situation the operation is split up and this code is used to link the various components to a single operation.
    • Simple successor. Position is just after the previous operation.
    • Next operation (field NEXOPENUM)

    The next operation is used to link the routing operation in a logical order for the operational process.
    This operation does not necessarily start at the end of the previous operation in the operational process as the scheduling describes the sequencing mode of the operations.

    The next operation must be different from the processed operation, and must be part of the operations of the processed routing.
    The last operation in the routing must have available a next operation set to zero.

    • Start date (field INFCAPSTR)

    This field displays the operation start date.

    • End date (field INFCAPEND)

    This field displays the operation end date.

    • Milestone (field DACMST)

    This field defines the type of production tracking that applies to this operation, as follows:

    • No. This operation is not tracked manually.
    • Normal tracking. This operation is tracked normally.
    • Range. This operation and all the previous non-tracked operations are tracked automatically until the first operation is found that is set to Normal trackingor is itself included in a range of operations.
    • Order no. (field MFGNUMOP)

    This field displays the work order number (unique ID) progress for this operation is being recorded against.

    This routing code describes a particular sequence of shop floor processes for a particular product. That is, the sequence of operations and tools that are used in a particular routing.

    The routing code is a product code which can be the reference for a manufactured product or a generic reference (parent routing) linked to multiple products.

    • Code (field ROUALT)

    Multiple routings can be defined for a single product. Each routing code can be assigned specific management features. These include restriction of the routing to a specific site and to specific areas of functionality (for use in a manufacturing environment, for costing or for capacity planning).

    • Ope description (field ROODES)

    This field displays the description defined for the routing operation.

    The analytical dimensions are initialized in compliance with the Default dimensions setup. Depending on the setup, they remain available for modification.
    When an analytical dimension is used for project management tracking, any modification of the project code leads to the dimension code being reset based on the Default dimensions setup.

     

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    Action icon

    Tracking status

    Click Tracking status from the Actions icon to view, in summary, the quantities and operation times for this operation.

    The screen summarizes the operation status (pending, in process, completed), the planned and actual quantities, and the planned and actual times for subcontract operations, as well as any relevant information related to the subcontract operations.

    Operation detail

    Click Operation detail from the Actions icon to view the details for this operation.

    Work order

    Click Work order from the Actions icon to view the work order details. The transaction you select determines the way in which you enter information, and how information is displayed and printed. If only one transaction has been set up you are not offered a choice, the default entry screen is displayed.

    Technical sheet

    Click Technical sheet from the Actions icon to assign or view the technical sheet linked to this operation if planned in this work order.

    Do not track / Reactivate

    Click Do not track from the Actions icon when no further tracking operation is required for an operation. Actual quantities recorded against the operation will be removed.

    To reinstate this (blocked) operation, click Reactivate. The previous actual quantities recorded against the operation will be reinstated.

    Manual tracking

    Click Manual tracking from the Actions icon to record progress against this operation using the standard screen display mode.

    Text

    Click Text from the Actions icon to view, enter or modify text associated with this operation. For example, information describing how to use the workstation, how to merge colors, how to use tools, the torsional movement to fix a screw.

    Additional operation not expected

    Fields

    The following fields are included in this window :

    Operation

    • Time type (field TIMTYP)

    This field displays one of the following values:

    • Work order. The declared time relates to an operation for a work order;
    • Product. The declared time relates to a routing operation;
    • Miscellaneous. The declared time relates to time on a work center such as maintenance of a machine. Miscellaneous time is usually used for recording non-productive time.

    • field MFGNUMOP

    This field displays the work order number (unique ID) progress for this operation is being recorded against.

    • Operation (field OPENUM)

    Type in the sequence number of this operation.

    • Operation split (field OPESPLNUM)

    This code is displayed when a subcontract operation is distributed (split) over several supplier orders. This code links the various components of a single operation.

    • Std operation (field STDOPENUM)

    Use this field to select a standard operation to simplify the creation of this operation. Standard operations are simply 'template' operations that provide default information to be assembled into routings for producing or processing a particular product. The fields defined in the selected standard operation will provide default values for many of the fields in this operation. Note the following if you confirm 'recovery of the operation data':

    • If the operation unit is defined in the standard operation it is applied to this operation.
      If the operation unit is not defined, the stock unit for the product in the routing is applied and converted using the Stock unit-Operation unit conversion coefficient.
    • The times (rate, setup time and run time) are converted if the time unit defined in the routing header is different from that defined in the standard operation.
      The standard operation used is referenced by this operation.

     Operations based on a standard operation are not updated if the standard operation is changed.

    • field ROODES

    This field displays the description defined for the routing operation.

    Receipt

    • Receipt no. (field PTHNUM)

     

    • Line (field PTDLIN)

    This is the receipt line number.

    Work centers

    • Expected W/C (field EXTWST)

    This field identifies the production resource used for this operation.

    • Expected labor work center (field EXTLAB)

    This field identifies the labor work center assigned to this machine. For example, the labor work center that relates to the crew that operates this machine.

    The work center site of a 'labor' work center must match the site for the routing code, if defined.

    Scheduling is not carried out for labor work centers as they are considered secondary and 'always available' (or available at the same time as the main work center). Their load is managed for information purposes only using the coefficients defined for the main work center.

    If the main work center is of type 'subcontracting' there is no associated secondary work center.

    Block number 4

    • Actual work center (field CPLWST)

    Use this field to identify the production resource that was actually used for this operation.

    Type in, or select from the Work Centers table the code of the resource to be used for this operation.

     You must be authorized to change this resource if this is an operation in a versioned routing for a versioned product (BOM).

    • Actual labor W/C (field CPLLAB)

    This field identifies the labor work center assigned to this machine. For example, the labor work center that relates to the crew that operates this machine.

    The work center site of a 'labor' work center must match the site for the routing code, if defined.

    Scheduling is not carried out for labor work centers as they are considered secondary and 'always available' (or available at the same time as the main work center). Their load is managed for information purposes only using the coefficients defined for the main work center.

    If the main work center is of type 'subcontracting' there is no associated secondary work center.

    Block number 5

    • Labor time set fac (field SETLABCOE)

    This is the planned setting time to obtain the setting time allocated to the labor work center linked to the main work center.

    This coefficient applied to the planned setting time to obtain the setting time allocated to the labor work center linked to the main work center.
    This field is only available for entry if the labor work center is entered.

    • Labor r-time fact (field OPELABCOE)

    This is the coefficient applied to the planned operation time. It is used to obtain the operation time for the labor work center linked to the principal work center. This field is only available for entry if the labor work center is defined.

    Operation times are subdivided as follows:

    Proportional times are expressed for the production of an operation unit (and not in the stock unit of the finished product using the routing).

    Unit

    Work order operation quantities are expressed in the operation unit. Use this operation unit to express operating time in a different unit to that of the product being produced by the routing.

    For example, a product managed by unit is subject to three different operations, none of which produce intermediate stock:

    • Mixing time (operation 1) is expressed for a lot with Kilogram as the unit;
    • Extrusion time (operation 2) is a rate in meters per hour;
    • Cutting time (operation 3) is expressed in hours per unit.

    There is no need to create semi-finished products for each production phase.

    The operation unit is associated with a conversion coefficient for the stock unit of the product being produced by the routing and the operation unit.

    • U-OPE conversion (field OPEWORCOE)

    This is the coefficient applied to the planned operation time. It is used to obtain the operation time for the labor work center linked to the principal work center. This field is only available for entry if the labor work center is defined.

    Operation times are subdivided as follows:

    Proportional times are expressed for the production of an operation unit (and not in the stock unit of the finished product using the routing).

    This field displays the unit in which this work order operation quantity is expressed. Work order operation quantities are expressed in the operation unit.

    Quantities

    Block number 8

    • Total actual quantity (field CPLQTY)

    Use this field to record the actual completed quantity, in total. This includes the rejected quantity. The quantity is expressed in the operation unit.

    • Actual rejected qty. (field REJCPLQTY)

    Use this field to record the actual quantity rejected. This figure cannot exceed the produced quantity. Click Detail entry action from the Actions icon in the field to assign a rejection code to a rejection quantity.

    Time

    • Time unit (field TIMUOMCOD)

    The time unit defines how time for the operations in this routing is expressed. The time unit can be 'hours' or 'minutes'.

    It applies to the setup time, run time and the rate for all operations in the routing.

    • Remaining stp. time (field EXTSETTIM)

    This field displays the calculated time left to set up this machinery ready for use. The time is expressed in the defined time unit.

    • Remaining run time (field EXTOPETIM)

    This field displays the calculated time left to perform this operation for the required number of items. The time is expressed in the defined time unit.

    The operating time:

    • Is defined in hours or minutes (field Time unit).
    • Is expressed for 1, 100, 1000 or a lot of units of the operation based on the management unit,
    • Can be proportional or fixed based on the operating time type.
      For example:
      Time unit = Hours
      Time type = proportional
      Management unit = Time for 100
      Operating time = 2
      Operating unit = Kg
      Finished product unit = Un
      REL-OPE conversion coefficient = 0.5
      The operation time is equal to 2 hours for 100 Kg. If the Work order is launched for 1000 units of the finished product, the time necessary to produce this operation is 10 hours to obtain 500 Kg.

    Block number 10

    • Actual unit time (field CPLUNTTIM)

    This field displays the time calculated to produce a single unit for this operation. The time is expressed in the defined time unit.

    • Actual stp. time (field CPLSETTIM)

    Use this field to define the actual time taken to set up this machinery ready for use. The time is expressed in the defined time unit. The time can be zero (0).

    • Actual run time (field CPLOPETIM)

    Use this field to record the actual time taken to perform this operation for the required number of items.

    Click the Entry by range action from the Actions icon in the field to record actual setup and run times for an operation over a range of dates and times. The actual operation time is calculated from the entered values.

    The operating time:

    • Is defined in hours or minutes (field Time unit).
    • Is expressed for 1, 100, 1000 or a lot of units of the operation based on the management unit,
    • Can be proportional or fixed based on the operating time type.
      For example:
      Time unit = Hours
      Time type = proportional
      Management unit = Time for 100
      Operating time = 2
      Operating unit = Kg
      Finished product unit = Un
      REL-OPE conversion coefficient = 0.5
      The operation time is equal to 2 hours for 100 Kg. If the Work order is launched for 1000 units of the finished product, the time necessary to produce this operation is 10 hours to obtain 500 Kg.

    Management

    • Closed (field CLEFLG)

    Use this field to specify whether the line must be closed or not ('Yes'/'No').

    • Employee ID (field EMPNUM)

    Use this field to identify the operator that performed this operation.

    • field EMPDES

    This field displays the description from the employee profile and cannot be modified.

    • Reject (field SCANUM1)

    Use this field to associate a predefined rejection message with the rejection quantity recorded against this operation. Click Detail entry action from the Actions icon in the field to assign a rejection code to a rejection quantity.

    • field SCADES

    This field displays the rejection information message assigned to the rejected quantity. The reject messages are defined in the TABSCA-Rejects table.

    • Message (field MSGNUM)

    Use this field to associate a predefined information message with the information recorded against this operation.

    • field MSGDES

    This field displays the information message assigned to this operation.

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    Click Additional operation not expected from the Actions icon to add an unplanned operation.

     You must be authorized to perform this action if this work order is for a versioned product (BOM) and the routing defined to manufacture the BOM is versioned.

    Modify tracking

    Fields

    The following fields are included in this window :

    Operation

    • Time type (field TIMTYP)

    This field displays one of the following values:

    • Work order. The declared time relates to an operation for a work order;
    • Product. The declared time relates to a routing operation;
    • Miscellaneous. The declared time relates to time on a work center such as maintenance of a machine. Miscellaneous time is usually used for recording non-productive time.

    • field MFGNUMOP

    This field displays the work order number (unique ID) progress for this operation is being recorded against.

    • Operation (field OPENUM)

    Type in the sequence number of this operation.

    • Operation split (field OPESPLNUM)

    This code is displayed when a subcontract operation is distributed (split) over several supplier orders. This code links the various components of a single operation.

    • Std operation (field STDOPENUM)

    Use this field to select a standard operation to simplify the creation of this operation. Standard operations are simply 'template' operations that provide default information to be assembled into routings for producing or processing a particular product. The fields defined in the selected standard operation will provide default values for many of the fields in this operation. Note the following if you confirm 'recovery of the operation data':

    • If the operation unit is defined in the standard operation it is applied to this operation.
      If the operation unit is not defined, the stock unit for the product in the routing is applied and converted using the Stock unit-Operation unit conversion coefficient.
    • The times (rate, setup time and run time) are converted if the time unit defined in the routing header is different from that defined in the standard operation.
      The standard operation used is referenced by this operation.

     Operations based on a standard operation are not updated if the standard operation is changed.

    • field ROODES

    This field displays the description defined for the routing operation.

    Receipt

    • Receipt no. (field PTHNUM)

     

    • Line (field PTDLIN)

    This is the receipt line number.

    Work centers

    • Expected W/C (field EXTWST)

    This field identifies the production resource used for this operation.

    • Expected labor work center (field EXTLAB)

    This field identifies the labor work center assigned to this machine. For example, the labor work center that relates to the crew that operates this machine.

    The work center site of a 'labor' work center must match the site for the routing code, if defined.

    Scheduling is not carried out for labor work centers as they are considered secondary and 'always available' (or available at the same time as the main work center). Their load is managed for information purposes only using the coefficients defined for the main work center.

    If the main work center is of type 'subcontracting' there is no associated secondary work center.

    Block number 4

    • Actual work center (field CPLWST)

    Use this field to identify the production resource that was actually used for this operation.

    Type in, or select from the Work Centers table the code of the resource to be used for this operation.

     You must be authorized to change this resource if this is an operation in a versioned routing for a versioned product (BOM).

    • Actual labor W/C (field CPLLAB)

    This field identifies the labor work center assigned to this machine. For example, the labor work center that relates to the crew that operates this machine.

    The work center site of a 'labor' work center must match the site for the routing code, if defined.

    Scheduling is not carried out for labor work centers as they are considered secondary and 'always available' (or available at the same time as the main work center). Their load is managed for information purposes only using the coefficients defined for the main work center.

    If the main work center is of type 'subcontracting' there is no associated secondary work center.

    Block number 5

    • Labor time set fac (field SETLABCOE)

    This is the planned setting time to obtain the setting time allocated to the labor work center linked to the main work center.

    This coefficient applied to the planned setting time to obtain the setting time allocated to the labor work center linked to the main work center.
    This field is only available for entry if the labor work center is entered.

    • Labor r-time fact (field OPELABCOE)

    This is the coefficient applied to the planned operation time. It is used to obtain the operation time for the labor work center linked to the principal work center. This field is only available for entry if the labor work center is defined.

    Operation times are subdivided as follows:

    Proportional times are expressed for the production of an operation unit (and not in the stock unit of the finished product using the routing).

    Unit

    Work order operation quantities are expressed in the operation unit. Use this operation unit to express operating time in a different unit to that of the product being produced by the routing.

    For example, a product managed by unit is subject to three different operations, none of which produce intermediate stock:

    • Mixing time (operation 1) is expressed for a lot with Kilogram as the unit;
    • Extrusion time (operation 2) is a rate in meters per hour;
    • Cutting time (operation 3) is expressed in hours per unit.

    There is no need to create semi-finished products for each production phase.

    The operation unit is associated with a conversion coefficient for the stock unit of the product being produced by the routing and the operation unit.

    • U-OPE conversion (field OPEWORCOE)

    This is the coefficient applied to the planned operation time. It is used to obtain the operation time for the labor work center linked to the principal work center. This field is only available for entry if the labor work center is defined.

    Operation times are subdivided as follows:

    Proportional times are expressed for the production of an operation unit (and not in the stock unit of the finished product using the routing).

    This field displays the unit in which this work order operation quantity is expressed. Work order operation quantities are expressed in the operation unit.

    Quantities

    Block number 8

    • Total actual quantity (field CPLQTY)

    Use this field to record the actual completed quantity, in total. This includes the rejected quantity. The quantity is expressed in the operation unit.

    • Actual rejected qty. (field REJCPLQTY)

    Use this field to record the actual quantity rejected. This figure cannot exceed the produced quantity. Click Detail entry action from the Actions icon in the field to assign a rejection code to a rejection quantity.

    Time

    • Time unit (field TIMUOMCOD)

    The time unit defines how time for the operations in this routing is expressed. The time unit can be 'hours' or 'minutes'.

    It applies to the setup time, run time and the rate for all operations in the routing.

    • Remaining stp. time (field EXTSETTIM)

    This field displays the calculated time left to set up this machinery ready for use. The time is expressed in the defined time unit.

    • Remaining run time (field EXTOPETIM)

    This field displays the calculated time left to perform this operation for the required number of items. The time is expressed in the defined time unit.

    The operating time:

    • Is defined in hours or minutes (field Time unit).
    • Is expressed for 1, 100, 1000 or a lot of units of the operation based on the management unit,
    • Can be proportional or fixed based on the operating time type.
      For example:
      Time unit = Hours
      Time type = proportional
      Management unit = Time for 100
      Operating time = 2
      Operating unit = Kg
      Finished product unit = Un
      REL-OPE conversion coefficient = 0.5
      The operation time is equal to 2 hours for 100 Kg. If the Work order is launched for 1000 units of the finished product, the time necessary to produce this operation is 10 hours to obtain 500 Kg.

    Block number 10

    • Actual unit time (field CPLUNTTIM)

    This field displays the time calculated to produce a single unit for this operation. The time is expressed in the defined time unit.

    • Actual stp. time (field CPLSETTIM)

    Use this field to define the actual time taken to set up this machinery ready for use. The time is expressed in the defined time unit. The time can be zero (0).

    • Actual run time (field CPLOPETIM)

    Use this field to record the actual time taken to perform this operation for the required number of items.

    Click the Entry by range action from the Actions icon in the field to record actual setup and run times for an operation over a range of dates and times. The actual operation time is calculated from the entered values.

    The operating time:

    • Is defined in hours or minutes (field Time unit).
    • Is expressed for 1, 100, 1000 or a lot of units of the operation based on the management unit,
    • Can be proportional or fixed based on the operating time type.
      For example:
      Time unit = Hours
      Time type = proportional
      Management unit = Time for 100
      Operating time = 2
      Operating unit = Kg
      Finished product unit = Un
      REL-OPE conversion coefficient = 0.5
      The operation time is equal to 2 hours for 100 Kg. If the Work order is launched for 1000 units of the finished product, the time necessary to produce this operation is 10 hours to obtain 500 Kg.

    Management

    • Closed (field CLEFLG)

    Use this field to specify whether the line must be closed or not ('Yes'/'No').

    • Employee ID (field EMPNUM)

    Use this field to identify the operator that performed this operation.

    • field EMPDES

    This field displays the description from the employee profile and cannot be modified.

    • Reject (field SCANUM1)

    Use this field to associate a predefined rejection message with the rejection quantity recorded against this operation. Click Detail entry action from the Actions icon in the field to assign a rejection code to a rejection quantity.

    • field SCADES

    This field displays the rejection information message assigned to the rejected quantity. The reject messages are defined in the TABSCA-Rejects table.

    • Message (field MSGNUM)

    Use this field to associate a predefined information message with the information recorded against this operation.

    • field MSGDES

    This field displays the information message assigned to this operation.

    Close


    Click Modify tracking from the Actions icon to change progress recorded against this operation, excluding the work centers, using the standard screen display mode.

     Any modifications will not adjust the consumption of linked materials. You must make those adjustments directly in the material tracking plan (workbench).

    Detail scrap codes

    Click Detail scrap codes from the Actions icon to view rejection codes and associated rejection quantities. This action is only available if a rejection quantity (Actual rejected quantityfield (REJCPLQTY)) was recorded against this operation before the tracking number was generated.

    Create non-conformance - resource

    Fields

    The following fields are included in this window :

    • Description (field TITLE)

    Leave the default description displayed or type in a short description of this incidence of non-conformance. The default description is one of the following:

    • The transaction type plus transaction number, for example, 'Purchase receipt RECFR0110038', 'Customer return SRTPT0310002', 'Production tracking WOTFR0110011' if you have clicked the Create action.
    • The transaction type plus transaction number plus line number, for example, 'Purchase receipt RECFR0110038 4000', 'Customer return SRTPT0310002 1000' if you have clicked Create Non-conformance from the Actions icon on a transaction line.

    This field is mandatory.

    Close


    Click Create non-conformance - resource from the Actions icon to raise (or report) an incidence of non-conformance against this specific routing operation. As a non-conformance incident relates to a specific tracking document, this action is only available when progress against this operation has been recorded and the tracking number has been generated.

    You should report an incidence of non-conformance if you have observed or been informed of a problem, or failure or potential failure in a resource used for the routing operation. Typical operational resources within a manufacturing environment that could give rise to a non-conformity often occur at run-time such a broken machine or a defective tool. The non-conformance incident forms the details of the non-conformity; it becomes the source of the information to support investigations into the root cause, or failure.

     Non-conformance / Create action for further information.

    Create non-conformance - process

    Fields

    The following fields are included in this window :

    • Description (field TITLE)

    Leave the default description displayed or type in a short description of this incidence of non-conformance. The default description is one of the following:

    • The transaction type plus transaction number, for example, 'Purchase receipt RECFR0110038', 'Customer return SRTPT0310002', 'Production tracking WOTFR0110011' if you have clicked the Create action.
    • The transaction type plus transaction number plus line number, for example, 'Purchase receipt RECFR0110038 4000', 'Customer return SRTPT0310002 1000' if you have clicked Create Non-conformance from the Actions icon on a transaction line.

    This field is mandatory.

    Close


    Click Create non-conformance - process from the Actions icon to raise (or report) an incidence of non-conformance against this specific routing operation. As a non-conformance incident relates to a specific tracking document, this action is only available when progress against this operation has been recorded and the tracking number has been generated.

    You should report an incidence of non-conformance if you have observed or been informed of a problem, or failure or potential failure in a service, or in a process, or in the system. Typical routing operations within a manufacturing environment that could give rise to a non-conformity might be that the setup and run time are not adapted to the machine, the order of an operation must be changed, additional operations are necessary or a more stable machine must be used. The non-conformance incident forms the details of the non-conformity; it becomes the source of the information to support investigations into the root cause, or failure.

     Non-conformance / Create action for further information.

     

    Close

     

    Tab Manufacturing

    Presentation

    This section is available for entry if the Production reporting check box in the home section is selected. Use this section to carry out the receipt to stock from production.

    The Tracked quantity is initialized by the planned quantity for the work order. If this production reporting follows an operation tracking entry, this field is initialized with the planned quantity to be tracked from the operations and cannot be modified.

    All fields in the table of released products are determined by the selected entry transaction. The entry transaction determines if the lot, sublot, status, serial number, and transaction description fields are accessible.

    The product is highlighted if the system does not have the required stock information to carry out the receipt without manual intervention. Click Enter detailed quantities from the Actions icon to perform a manual stock receipt.

    By-products are included in the table of released products to be received into stock if by-products are managed for work order tracking.

    The Tracking type column is a useful reference when viewing the tracking record in the tracking plan where it is possible to carry out a receipt to stock with or without a work order. As are the order number, the routing code and the BOM code which can then group all the work order operations and/or trackings on a production routing without a work order.

     

    Fields

    The following fields are present on this tab :

    Block number 1

    • Tracked qty (field QTESUIVITM)

    Use this field to adjust the actual/consumed quantities of the displayed work order lines (routing operations, produced goods and materials).

    This quantity is expressed:

    • in the stock unit for a multi-line release;
    • in the release unit for a single-line release.

    This field displays actual work order quantities. It can only be changed if the Filter field (field FILTOPE) in the Operations section is set to 'Not closed'.

     The actual quantities recorded against all operations are adjusted if you change this figure.

    This field displays the unit of the calculation quantity.

    Grid

    • Tracking type (field PRODTYP)

    This field displays the type of tracking:

    • 'BOM' if the tracking is by bills of material (BOM);
    • 'WO' if the tracking is by work order.

    • Product type (field ITMTYP)

    This field displays the type of product that is on this order line, as follows:

    • Product. A manufactured product. An order line will be generated for the parent product and for each component in the bill of materials (BOM).
    • By-product. A secondary product. An order line will be generated for the product.

    This field displays the product code from the selected source document or order line.

    • Major version (field ECCVALMAJ)

    Use this field to indicate which major version of this product applies. Major versions might be used where there have been increased or significant changes to the original or previous version, that is the 'form, fit or function' has changed.

    Type in, or select a version code from the list of version codes displayed. This field is not available for entry if the product code defined in the Product field is not version managed.

    • Minor version (field ECCVALMIN)

    Use this field to indicate which minor version of this product applies. Minor versions might be used where there have been minor features or changes in functionality, or significant fixes applied to a specific major version.

    Type in, or select a version code from the list of version codes displayed. This field is not available for entry if the product code defined in the Product field is not version managed.

    • field NPIPROICO

    This warning is displayed if this product is still in design mode, that is this product has been created from a product design BOM revision that has only been released as a prototype product. It is not yet released as a full production BOM.

    This field displays the release unit of measure (volume or mass) for this product. This unit and any applicable unit conversion are defined for this product on the product record.

    • Remaining quantity (field UOMEXTQTY)

    This field indicates the expected quantity for this tracking product.

    • Total completed qty. (field UOMCPLQTY)

    This field indicates the actual quantity expressed in the release unit.

    This field cannot be entered. It displays the selected container.

     

    • STK conversion (field UOMSTUCOE)

    This field displays the product-specific conversion factor applied between the stock unit and the release unit of measure. This unit conversion is defined for this product on the product record.

    This field displays the unit in which the product is stored. It provides the key to prices, costs, volumes etc.

    • Actual quantity STK (field CPLQTY)

    This field displays the total completed quantity, including the rejected quantity, expressed in the operation unit.

    • Warehouse (field WRH)

    The presence of this field is subject to the activity code WRH.
    It is loaded with the warehouse displayed in the document header.

    • It can still be changed if this field is set up so as to be entered at entry transaction level.
      When it is entered, the warehouse is automatically loaded on the stock detail lines and cannot be modified.
    • It cannot be modified when the entry transaction is set up as single-warehouse managed. The header warehouse is then mandatory and the warehouse cannot be entered either on the document lines or on the stock detail lines.

      To manage multiple warehouses and enter the same slip line on various warehouses, you must enable the entry of the warehouse-line at the entry transaction level. To split a line onto several warehouses, click, the Actions icon and select Enter detailed quantities.
      When a receipt line is distributed on various warehouses, this field is loaded on the slip line with character '$'.

    SEEINFO The warehouse entered on the line has priority over the warehouse entered in the header.

    • Status (field STA)

    This field indicates the product status (A, Q, R).

    SEEINFO When the status changes from A to Q, the stock keeps the same location (no stock movement to be controlled).

    Location types are used to codify warehouse locations according to storage characteristics such as their dimensions, authorized statuses and technical constraints.

    The location type is automatically loaded from the location type associated with:

    • the container (if entered); The location type can be modified if the status of the container is ‘Free’, which means it does not contain any stock lines yet.
    • the products by warehouse (if warehouses are managed);
    • the product-site.

    In all cases, the location type can be modified if its entry is enabled at the level of the entry transaction.

    You may only enter a ‘dock’ type location if the entry transaction authorizes receipts on dock.

    SEEINFOWhen warehouses are managed, entry of a location type is only permitted if at least one location is linked to the entered type and warehouse.

    • Location (field LOC)

    The storage location is automatically displayed based on the location type, if specified. Otherwise, the location taken into account is by default the location defined in the Product-warehouse, if the warehouses are managed, or else the location defined in the product-site record.
    This value can later be modified.

    SEEINFOWhen the warehouses are managed, only a location linked to the specified warehouse can be entered.

    • Lot (field LOT)

    This field displays the lot associated with the product on the source document or order line. You cannot edit this field.

    • No. of sublots (field NBSLO)

    This field contains the number of sub-lots concerned by the stock transaction.

    • Sublot (field SLO)

    This field displays the sublot associated with the product on the source document or order line. You cannot edit this field.

    • Ending sublot (field SLOF)

    This field indicates the last sub-lot on which the stock movement is applied.

    • Serial no. (field SERNUM)

    This field displays the serial number of the product on the source document or order line. You cannot edit this field.

    • Last serial no. (field SERNUMF)

     

    • Identifier 1 (field PALNUM)

     

    • Identifier 2 (field CTRNUM)

     

    • Closed (field CLEFLG)

    Use this field to specify whether the line must be closed or not ('Yes'/'No').

    • Movement description (field MVTDES)

    Enter a free description that will be registered in all the stock transactions associated with the delivery line.
    This description is also accessible from the stock issue detail window. If it has been modified by this function, it will be automatically recovered and registered on the shipment line in this field.

    • Description (field ITMDES1)

    This is the description from the product record.

    Multiple bills of materials (BOMs) can be defined for a single product. Each BOM code can be assigned specific management features. For manufactured or subcontracted products this includes restriction of the BOM to a specific site and to specific areas of functionality (for costing or for capacity planning).

    • Order information (field MFGNUMIT)

    This field displays the work order number.

    The analytical dimensions are initialized in compliance with the Default dimensions setup. Depending on the setup, they remain available for modification.
    When an analytical dimension is used for project management tracking, any modification of the project code leads to the dimension code being reset based on the Default dimensions setup.

     

    Action icon

    Tracking report

    Click Tracking report from the Actions icon to view, in summary, the quantities of this released product in progress for this work order.

    The screen summarizes the planned, actual, and remaining quantities.

    Released prod det.

    Click Released product det. from the Actions icon to view the product detail record as it is planned in the work order.

    Work order

    Click Work order from the Actions icon to view the work order details. The transaction you select determines the way in which you enter information, and how information is displayed and printed. If only one transaction has been set up you are not offered a choice, the default entry screen is displayed.

    Do not track / Reactivate

    Click Do not track from the Actions icon when no further tracking is required for a product line. Actual quantities recorded against the product line will be removed.

    To reinstate this (blocked) product line, click Reactivate. The previous actual quantities recorded against the product line will be reinstated.

    Enter detailed quantities

    Click Enter detailed quantities from the Actions icon to view or amend the reintegration (receipt) details for this product line.

    You can use this action to distribute this receipt line over multiple lots, multiple sublots for a lot, multiple repositories, multiple locations, multiple statuses and non consecutive serial numbers.

    If the "$" character is displayed in a field, this indicates that this field is detailed. The receipt details window opens automatically enabling you to view or amend the distribution lines linked to this receipt line.

     The receipt details window is customized to the needs of your organization and your processes. The transaction you select determines the way in which you enter information, and information is displayed and printed.

    Stock txn modification

    It is possible to modify a stock receipt using the contextual button Modification of the stock transactions: a window then opens that is used to modify the quantity received to stock, for each location and lot.

    The modifications carried out on a WO do not adjust the material consumptions linked nor the operations in an automatic way : It is necessary to carry out the required adjustments manually.

    On the other hand, if tracking operations that have not yet been the object of any tracking, it is necessary to create a new tracking record.

    Lot info

    This button is used to view the lot information.

    Lot complement

    This button is used to enter the lot information.

    LOT complement
    Stock by lots

    Click Stock by lots from the Actions icon to access the Stock by lots inquiry function to view the stock status by product, detailed by lot.

    BOM

    Click BOM from the Actions icon to view details of a selected assembly (BOM) and the components that make up the assembly.

    Movement inquiry

    Click Movement inquiry from the Actions icon to view historical stock movements for this product.

    Create non-conformance

    Fields

    The following fields are included in this window :

    • Description (field TITLE)

    Leave the default description displayed or type in a short description of this incidence of non-conformance. The default description is one of the following:

    • The transaction type plus transaction number, for example, 'Purchase receipt RECFR0110038', 'Customer return SRTPT0310002', 'Production tracking WOTFR0110011' if you have clicked the Create action.
    • The transaction type plus transaction number plus line number, for example, 'Purchase receipt RECFR0110038 4000', 'Customer return SRTPT0310002 1000' if you have clicked Create Non-conformance from the Actions icon on a transaction line.

    This field is mandatory.

    Close


    Click Create non-conformance from the Actions icon to raise (or report) an incidence of non-conformance against this specific work order line.

    You should report an incidence of non-conformance if you have observed or been informed of a failure or potential failure in a production model. Typical problems that could give rise to a non-conformity could be with the quality of the completed product or a difference between the expected quantity and the actual quantity. The non-conformance incident forms the details of the non-conformity; it becomes the source of the information to support investigations into the root cause, or failure.

     Non-conformance / Create action for further information.

     

    Close

     

    Tab Components

    Presentation

    This section is available for entry if the Material tracking check box in the home section is selected. Use this section to carry out material stock issues.

    All the fields that can be entered in this tab are pre-loaded by the transaction.

    Ranges

    The entry of operation number ranges is used to select the materials to be tracked with respect to their attached operations.

    If the material tracking is consecutive to an operation tracking, the ranges are pre-loaded with the values of the ranges in the operations tab.

    If the material tracking is consecutive to a production reporting, the ranges take the values 0 to 999.

    In neither of these two cases can they be modified.

    If material tracking is carried out alone, the entry of these ranges is used to re-load the materials grid.

    Stock withdrawal

    This field is pre-loaded by default by the chosen transaction. It is used to filter the materials as a function of their stock withdrawal method (immediate or post consumption).

    If the transaction plans a strictly manual withdrawal, it will impose the detailed entry of the material consumption with immediate stock withdrawal.

    The stock withdrawal field cannot be modified if the material tracking is made following an operation tracking or to a production reporting.

    Filter

    This filter is used to choose the status of the materials to be tracked (closed or not).

    It is pre-loaded by default by the chosen transaction. If the material tracking follows an operation tracking, the material filter is identical to the operations filter and cannot be modified.

    Stock issue location

    This field entry is based on the setup of the tracking transaction and the WO allocation status: 

    • If the WO is allocated, this field cannot be assigned.
    • If the WO is not allocated, this field is used to initialize the preferred location in the picking criteria and the proposition if it is not automatically determined. In case of an automatic determination, the system attempts to pick from this location in priority and then plays by the production allocation rule.

    Materials table

    Automatic tracking

    In automatic tracking, the quantity consumed for each material is loaded by default from the remaining quantity in the WO, weighted by the Material consumption method in the transaction; and by default the user is prompted to complete the material.

    If these data are not appropriate, the consumed quantity fields and the close field can be modified.

    The lot, sub-lot, status, serial number, transaction description fields are accessible if required according to the tracking transaction used.

    The material table displays the material allocation information from the time of release (allocation status, detailed, global, with or without shortage).

    • In the case of a detailed allocation without shortage, the stock issue location is specified in the material. If the material is allocated to several locations, the stock issue location is marked "Multiple".
    • If the material is in shortage and negative stocks are authorized at the product level, the material issue is performed: it generates a suspended stock movement and it will be necessary to adjust this system receipt to stock when the missing stock allocation is made.
    • If the allocation is global or if the WO is not allocated (which is possible as a function of the value assigned to the general setup MTKALLMGT), the system looks to carryout the issue as a function of the management and allocation rules.
    • Finally, according to the transaction setup, the "Tracking type column" is displayed: it cannot be entered but is useful when viewing the created tracking entry in the tracking plan where it is possible to carry out a receipt to stock with or without a WO.

    It is possible to add an unplanned material directly in the grid. 

    Similarly, the "Order no.", "Routing" and "BOM code" data can never be entered: they are used in the reading of a tracking generated by a tracking plan, which can then group all the operations of several WOs and/or trackings on a Production routing without WO.

    Manual tracking

    If the system does not have the necessary stock information to perform the issue without the intervention of the user, the product to be produced is displayed in red. It is then necessary to carryout a manual stock receipt using the right-click button "Enter quantity details".

    If the stock is not available but the product is managed with "negative stock authorized", the field will be displayed in green.

    A cumulated material for tracking cannot be the object of a detailed tracking.

    Close

     

    Fields

    The following fields are present on this tab :

    Block number 1

    • Operation range (field WOPE1)

    This field corresponds to the range on the operation numbers.
    The entry of the operation number range is used to select the operations to be tracked that will be displayed in the operation table.

    • field WOPE2

     

    • Stock withdrawal (field STOCOD)

    This flag is used to filter the records to be tracked based on their stock issue mode.
    The possible values are:

    • manual,
    • automatic,
    • all.
    • Filter (field FILTMAT)

    Use this field to filter the records to be tracked. Select one of the following values:

    • All
    • Closed
    • Not closed
    • Tracked qty (field QTESUIVMAT)

    Use this field to adjust the actual/consumed quantities of the displayed work order lines (routing operations, produced goods and materials).

    This quantity is expressed:

    • in the stock unit for a multi-line release;
    • in the release unit for a single-line release.

    This field displays actual work order quantities. It can only be changed if the Filter field (field FILTOPE) in the Operations section is set to 'Not closed'.

     The actual quantities recorded against all operations are adjusted if you change this figure.

    On analytical inquiry, this field determines the non-financial unit linked to the displayed account.
    The non-financial unit is determined when setting up an account associated with a given value.
    This unit is called upon entry.

    Block number 2

    • Stock issuing location (field LOCSTO)

    This field entry is based on the parameterization of the tracking transaction and the WO allocation status:

    • If the WO is allocated, this field cannot be assigned.
    • If the WO is not allocated, this field is used to initialize the preferred location in the picking criteria and the proposition if it is not automatically determined. In case of an automatic determination, the system attemps to pick from this location in priority and then plays by the production allocation rule.

    Grid

    • Tracking type (field MATTYP)

    The consumption type can take the following values:

    • WO: Consumption deals with a material related to a WO,
    • Product: Consumption deals with a material related to a BOM.
     
      • Component type (field CPNTYP)

      Use this field to define what type of component this is. You can set it to one of the following values:

      • Normal. A component of this bill of materials.
      • By-product. An unplanned by-product or secondary product.
      • Text. Free-format text to be displayed on a work order.
      • Costing. When a value must be calculated for the provisional cost and the production cost price of the parent product.

      This field enters the component product.

      • Description (field ITMDES1)

      This is the description entered on the product record. This description is transferred from the sales invoice to the purchase invoice in case of inter-company invoicing. When the invoice stems from another document, the standard description is inherited from the source line.

      • field NPIPROICO

      This warning is displayed if this is a component of a product that is still in design mode, that is the product has been created from a product design BOM revision that has only been released as a prototype product. It is not yet released as a full production BOM.

      • Major version (field ECCVALMAJ)

      This field indicates which version of this component (material) applies. Major versions might be used where there have been increased or significant changes to the original or previous version, that is the "form, fit or function" has changed.

      This field is not populated if the component code defined in the Component or Material field is not version managed.

      • Minor version (field ECCVALMIN)

      This field indicates which minor version of this component (material) applies. Minor versions might be used where there have been minor features or changes in functionality, or significant fixes applied to a specific major version.

      This field is not populated if the component code defined in the Component or Material field is not version managed.

      • Op. (field OPENUM)

      This field displays the sequence number of this operation.

      The operations in a routing used for manufacturing a product are assigned operation numbers. Each operation number corresponds to a task carried out on a given resource, with given times.

      • Actual work center (field CPLWST)

      This field identifies the production resource used for this operation, that is the actual work center used. This work center is the main (principal) work center for this operation. It can be a machine or labor work center. The work center is attached to a work center group.

      • Short description (field WSTSHO)

      This field specifies the "short" description of the work center.

      This field indicates the product management unit in which are expressed:

      • The stock
      • The standard price
      • The BOM link quantity, etc.

      This information is always displayed, regardless of the transaction used. It cannot be modified.

      • Remaining quantity (field RETQTY)

      This field displays the quantity related to the requirement.

      • Quantity tracked (field USEQTY)

      This field indicates the consumed quantity.

      If material tracking follows an operation tracking or production reporting, the quantity to be tracked is automatically indicated and cannot be modified.

      This field is initialized for an initial tracking with the quantity planned in the work order.
      This is only accessible if the filter submits the non-closed operations.
      The modification of this quantity leads to a recalculation of the actual quantities proposed for the materials to be tracked.

      The lines in red characters indicate that:

      • the tracking quantities have a value equal to zero,
      • the stock could not be determined, no matter whether the tracking quantity is equal to zero or not.

       

      • Type (field TYPQTY)

      This field displays the quantity type.
      Within the framework of the potency management, the quantity can be expressed in physical or active unit.

      • Warehouse (field WRH)

      The presence of this field is subject to the WRH activity code.
      It defaults to the value of the warehouse specified in the header.

      • This field can be modified if it is defined as available for entry at the level of the entry transaction.
        When this field is entered, it is used as a filter for stock detail line selection and cannot be modified.
        When this field is not entered, the warehouse defined by default for this type of movement in the product-site record is used as the selection filter.
      • It cannot be modified when the entry transaction is set up as single-warehouse managed. The header warehouse is then mandatory and the warehouse cannot be entered either on the document lines or on the stock detail lines.
        To manage multiple warehouses on the lines, the entry must be set up at the entry transaction level. The selection of a single product line distributed over multiple warehouses is available by clicking Enter detailed quantities from the Actions icon.
        If a single product line is distributed over multiple warehouses, the corresponding fields display the '$' character.

      SEEINFOThe warehouse entered on the line has priority over the warehouse entered in the header.

      • Lot (field LOT)

      This field indicates the lot linked to the stock movement.

      • Sublot (field SLO)

      Sub-lot concerned by the stock transaction.

      • Loc. (field LOC)

      This field indicates the stock issue location.

      • Status (field STA)

      This field indicates the product status (A, Q, R).

      SEEINFO When the status changes from A to Q, the stock keeps the same location (no stock movement to be controlled).

      • Starting serial number (field SERNUM)

      This is the product serial number.

      • Ending serial number (field SERNUMF)

      This is the serial number of the product.

      • Mvt. des. (field MVTDES)

      Enter a free description that will be registered in all the stock transactions associated with the delivery line.
      This description is also accessible from the stock issue detail window. If it has been modified by this function, it will be automatically recovered and registered on the shipment line in this field.

      • Identifier 1 (field PALNUM)

      Use this field to enter additional information, if necessary.

      • Identifier 2 (field CTRNUM)

       

      • Closed (field CLEFLG)

      Use this field to specify whether the line must be closed or not ('Yes'/'No').

      • Stock withdrawal (field STOCODL)

       

      • Requirement date (field RETDAT)

      This field displays the date on which the requirement arises.

       

      Several BOMs can be defined for a single product reference.
      They can be distinguished via the code, entered on two numbers.

      The various BOM codes can be used to manage different product structures according to their use context such as:

      • MRP calculation,
      • sales order entry,
      • manufacturing/production.

      This field can be left empty (value = 0) to enable manual entry of the components. In this case, only the component is loaded.

      • Order information (field MFGNUMMA)

       

      • Allocation status (field ALLSTA)

       

      The analytical dimensions are initialized in compliance with the Default dimensions setup. Depending on the setup, they remain available for modification.
      When an analytical dimension is used for project management tracking, any modification of the project code leads to the dimension code being reset based on the Default dimensions setup.

      • Location management (field LOCMGTCOD)

      The product can be managed in stock, with possible entry of a storage location based on the value assigned to this code.
      SEEINFOThe storage address is always checked as existing.

      Close

       

      Action icon

      Tracking report

      Click Tracking report from the Actions icon to view, in summary, the quantities of this component in progress for this work order.

      The screen summarizes the line status (pending, in process, completed), the planned and consumed quantities, the material allocation status (global, detailed allocation, with or without shortage) and specifies whether negative stock is authorized for this material or not. If this material is allocated, the system can submit the allocation detail inquiry (by quantity, lot, location and stock status).

      Product detail

      Click Product detail from the Actions icon to view the component detail record as it is planned in the work order.

      Work order

      Click Work order from the Actions icon to view the work order details. The transaction you select determines the way in which you enter information, and how information is displayed and printed. If only one transaction has been set up you are not offered a choice, the default entry screen is displayed.

      Do not track / Reactivate

      Click Do not track from the Actions icon when no further tracking is required for a component. Actual quantities recorded against the component will be removed.

      To reinstate this (blocked) component, click Reactivate. The previous actual quantities recorded against the component will be reinstated.

      Enter detailed quantities

      Click Enter detailed quantities from the Actions icon to view or amend the reintegration (receipt) details for this component.

      You can use this action to distribute this receipt line over multiple lots, multiple sublots for a lot, multiple repositories, multiple locations, multiple statuses and non consecutive serial numbers.

      If the "$" character is displayed in a field, this indicates that this field is detailed. The receipt details window opens automatically enabling you to view or amend the distribution lines linked to this receipt line.

       The receipt details window is customized to the needs of your organization and your processes. The transaction you select determines the way in which you enter information, and information is displayed and printed.

      Text

      Click Text from the Actions icon to view, enter or modify text associated with this bill of materials (BOM) or component. For example, information describing why this work order resulted in surplus stock.

      Stock by site

      Click Stock by site from the Actions icon to view the stock levels for this component at this production site.

      Stock txn modification

      It is possible to modify the consumed quantity for a material using the Stock movements modification button. Only a decrease of the consumed quantity is authorized To increase the consumption, another tracking entry must be created.

      Movement inquiry

      Click Movement inquiry from the Actions icon to view historical stock movements for this component.

      BOM
      WO serial no. link where-used

       

      Close

       

      Specific actions

      The following fields are included on the window opened through this button :

      Type in or select the work order production site. This field is mandatory.

      • Work order (field MFGNUM)

      Type in or select the work order number. Only work orders at order status 'Firm' are available for selection.

      • WO status (field XMFGSTA)

      Use this field to set the initial status for this work order as 'Firm' or 'Planned'. Planned orders can not be allocated, printed, or tracked. They can, however be scheduled, and can be respected by the Material Requirements Planning (MRP) process.

      Close

      Click the Status action to view progress information that relates to this work order as a whole.

      Menu bar

      Option / Producible quantity

      Click the Producible quantity action to automatically readjust the quantity to be tracked based on material availability.

      Option / Manufacturing labels

      Click the Manufacturing labels action to print the production labels.

      Option / Stock labels

      Click the Stock labels action to print the stock labels.

      Option / Transaction

      Click the Transactionaction to view the format of this entry transaction.

      Text / Header text

      Click the Header text action to view, enter or modify text associated with progress recorded against this tracking number for this work order.

      Non-conformance / Create

      Presentation

      Click the Create action to raise (or report) an incidence of non-conformance against this work order immediately.

      You should report an incidence of non-conformance if you have observed or been informed of a problem connected with this work order. This might be the failure or potential failure in a design or the production model, or in a service, or in a process, or in the system. Typical problems are non-availability of materials, a delay to the expected start of a work order or non-availability of a subcontractor. The non-conformance incident forms the details of the non-conformity; it becomes the source of the information to support investigations into the root cause, or failure.

       Timely notification of a non-conformity can be critical for compliance.

      If your organization only requires you to provide a quick non-conformance incident with minimal details (your NCSDOCCRE - Non-conformance creation mode user parameter (TC chapter, NCS group) is set to Basic) only a single Description field is displayed. You do not need think about a possible or probable cause of the incident and you are not expected to describe the details of the "problem". The default Description identifies that you are raising a non-conformance against this production tracking number. It includes references to the origin of the request from this production tracking record and any applicable line or operation numbers. For example, if you are raising a non-conformance against a resource used for an operation the default description will reflect this as "Operation tracking - resource WOTFR0120066 15". You can leave the default Description or change it. Click Create to create the non-conformance.

      If your organization considers in your particular job role you have the expertise to provide a detailed description of the non-conformance incident the Non-conformance function (GESNCSH) is displayed. Employees with the experience to raise a non-conformity against a perceived fault within a manufacturing environment are typically the more senior or skilled workers such as a foreman, shop floor manager and design engineer. Your NCSDOCCRE - Non-conformance creation mode user parameter (TC chapter, NCS group) is set to Full. Many fields will be populated from this production tracking record. You can leave the default values or change them. Add your observations, your perceived possible or probable cause of the "problem" and details of the problem to the Identification section. You are returned to this function when you exit (or close) the non-conformance.

      Close

       

      Fields

      The following fields are present on this tab :

      • Description (field TITLE)

      Leave the default description displayed or type in a short description of this incidence of non-conformance. The default description is one of the following:

      • The transaction type plus transaction number, for example, 'Purchase receipt RECFR0110038', 'Customer return SRTPT0310002', 'Production tracking WOTFR0110011' if you have clicked the Create action.
      • The transaction type plus transaction number plus line number, for example, 'Purchase receipt RECFR0110038 4000', 'Customer return SRTPT0310002 1000' if you have clicked Create Non-conformance from the Actions icon on a transaction line.

      This field is mandatory.

      Close

       

      Non-conformance / List

      Presentation

      Click the List action to view the list of non-conformance incidents that have been raised (reported) against this tracking number.

      The information displayed includes any amendments made to the original incident such as a change to the defective quantity (NC quantity field) and whether the work order line is considered active and relevant to the incident (Line status field). The default description displays the applicable line and document reference (document type) from this tracking number if the non-conformance was created from a specific routing operation resource or process, or product line, for example, "Production tracking WOTFR0110011 7".

      The list of non-conformances is displayed in ascending order with the most recent non-conformance on the first line. Click Non-conformance from the Actions icon to view or amend the non-conformance details.

      Close

       

      Fields

      The following fields are present on this tab :

      Grid

      • field NBLIG

      This field displays a line number in this particular table/grid/block.

      This field displays the unique identifier for this incidence of non-conformance.

      Implementation > Sequence numbers

      • Description (field TITLE)

      This field displays the default description from the associated transaction or a manually entered description of this incidence of non-conformance. The default description is one of the following:

      • The transaction type plus transaction number, for example, 'Purchase receipt RECFR0110038', 'Customer return SRTPT0310002', 'Production tracking WOTFR0110011'.
      • The transaction type plus transaction number plus line number, for example, 'Purchase receipt RECFR0110038 4000', 'Customer return SRTPT0310002 1000' if the non-conformance was created from a specific transaction line.

      • Document type (field DOCTYP)

      This field identifies the type of transaction the observed problem, or failure or potential failure in a design or in production, or in a service, or in a process, or in the system has been reported against. If this non-conformance was raised directly from a transaction, this field will display the linked transaction type.

      • Document number (field VCRNUM)

      This field identifies the number of the source document or order.

      • Line number (field VCRLIN)

      This field identifies the associated line on the source document or order. If set to zero, this non-conformance was raised against the document as a whole rather than a specific line.

      • Document date (field DOCDAT)

      This field displays the key date from the Home section of the original document or order. For example, this can be the actual receipt date (Purchase Receipt), the return date (Customer Return), or the follow-up date (Production/Operation Tracking).

      • NC quantity (field NCSQTY)

      This field displays the actual quantity from the source document or order line that relate to this incident. It will either reflect the original (full) quantity from the source document or order line, or a manually entered (partial quantity) figure. For an incident resulting from the manufacturing process, for example, this will be the actual rejected quantity. The quantity is expressed in the stock unit.

      • Original quantity (field DOCQTY)

      This field displays the quantity from the source document or order line. The quantity is expressed in the stock unit.

      This field displays the code of the supplier for which the source document or order was raised. It is only displayed if the source Document type (field DOCTYP) is a Purchasing document.

      This field displays the code of the customer for which the source document or order was raised. It is only displayed if the source Document type (field DOCTYP) is a Sales document.

      This field displays the associated project code. The content can be one of the following:

      • A project code
      • A project code and a project budget code
      • A project code and a project task code, that is a material task code, a labor task code (sales only), or a combined (mixed) labor and material task code.

      If the content of this field includes a character such as an exclamation mark "!" this field links to the structure of the project. The character is the separator between a project code and the structure, either the project cost structure or the project operational structure. For example, if a material task code is 'USA-P3' and a project code is 'USA12345678', this field displays a link to the project operational structure as 'USA12345678!USA-P3'.

      To provide a quick and easy visual reference the link to the project or project structure is distinguishable by the number of separator characters used. If there is no separator, the link is made to the project. A single separator character such as an exclamation mark after the project code (the first code) indicates the link type is a task (the link is to the project operational structure). Two separators placed after the project code mean that the link corresponds to a budget code (link to the project budget structure).

      • Line status (field LINSTA)

      This field indicates if this particular line is considered active and relevant to this non-conformance incident.

      Block number 2

      Close

       

      Error messages

      In addition to the generic error messages, the following messages can appear during the entry :

      This site is not a production site

      The defined site is not a production site. Click the Selection icon to open the complete list of available production sites.

      Date greater than the current date

      This message is displayed if the tracking date entered is greater than the current date.

      Period not defined or process prohibited for this date

      This message is displayed if the entered date falls in a non open period, or during a period when stock updates are prohibited.

      Record does not exist

      This message is displayed if the work order does not exist.

      No record selected

      This message can be displayed for several reasons:

      • When selecting the work order, if no work order meets the selection criteria.
      • When loading the tables (operations, released products, materials) if no selection meets the filters, for example, not closed operations are requested and all the operations for the work order are already closed.
      It is only possible to track a WO with status "FIRM"

      This message is displayed if the status of the work order is not set to Firm.

      A material is out of stock and prevents the tracking of this WO

      This message is displayed during the creation of the tracking for a work order where a material is out of stock and the Release if shortage check box (MFGSHTCOD) in the product-site record is clear.

      Record that already exists

      This message is displayed during the creation of the tracking with a manual sequence number if the tracking number already exists in the database.

      Incomplete allocation. Tracking impossible

      This message is displayed if the work order is not at a minimum allocated globally and the MKTALLMGT - Allocation to the WO mandatory parameter (GPA chapter, CTL group) is set to Yes.

      The WO is not printed: Tracking impossible

      This message is displayed if the production folder has not been printed and this is mandatory for production to start (according to the DOSFAB - Printing WO documents parameter (GPA chapter, CTL group)).

      Incomplete Work Order: Tracking impossible

      This message is displayed if the work order is not complete (only materials or only operations) and the work order management plans to complete this order before releasing the production.

      The end range is prior to the start range

      This message appears in three cases:

      • During the start and end operation range entry in the Operations section.
      • During the start and end operation range entry in the Components section.
      • During entry of the start and end time for manual operation tracking.
      Excluded line

      This message is displayed if an attempt is made to track an excluded operation, released product or material.

      Previous operation not tracked

      This message is displayed when an attempt is made to track an operation even though the previous operation has not been tracked. This message can be blocking or not according to the value of the CTLOPEPRE - Expected operation tracking co parameter (GPA chapter, CTL group).

      Technical sheet not entered

      This message is displayed upon tracking creation (as a function of the value of the CTLFICTEC - Technical sheet control parameter (GPA chapter, CTL group)), and if an operation with a technical sheet has been tracked and the technical sheet has not been entered.

      Problem with the update of the WIP load

      This message is displayed during the creation of an operation tracking if the WIP load record has not been updated correctly.

      No tracking carried out

      This error message is displayed during creation of the tracking if no operation or released product or material has been tracked.

      Problem at the time of sequence number counter recovery

      This error message is displayed during creation of the tracking if the reading of the associated sequence number counter is incorrect.

      No sequence number counter is associated with this document

      This error message is displayed during creation of the tracking if no sequence number counter has been assigned to the production tracking.

      Operations

      This number is already used!

      This message is displayed when an unplanned operation is added if the operation entered already exists in the work order.

      Sub-contracting prohibited

      This message is displayed when adding a non-planned subcontracting operation (either a standard subcontracting operation or work center).

      Actual quantity greater than the planned quantity. Continue?

      This warning message is displayed during the tracking of an operation if the actual quantity is greater than the planned quantity.

      Rejected quantity greater than the actual quantity

      This message can appear during operation tracking if the rejected quantity is greater than the actual quantity.

      Recover the standard operation data?

      This message is displayed during the adding of an unplanned operation after the entry of a standard operation.

      The labor work center must not be identical to the principal work center

      This message is displayed during the manual tracking of an operation if the actual labor work center is identical to the actual principal work center.

      XXXXXX is not a labor work center

      This message can appear following the validation control on the actual labor work center.

      The site attached to the work center must be the same as the site linked to the routing code

      This message can appear following the validation control on the actual machine or labor work center.

      Tracking unexpected operation on a versioned routing

      This warning is displayed if this work order uses a routing that is version-managed and you have chosen to add a new operation to it. Click Cancel to abandon your action. To add the new operation, click OK. You will not be prevented from adding the operation if you need to. This message is only displayed the first time you elect to add an operation to a work order that uses a routing that is version-managed.

      Modifying work center of a versioned routing operation

      This warning is displayed if this work order uses a routing that is version-managed and you have chosen to modify an existing operation. Click Cancel to abandon your action. To modify the work center, click OK. You will not be prevented from modifying the operation if you need to.

      Manufacturing

      Access to this Product unauthorized

      This message is displayed when the product is an "in design" product, that is, the product has been created from a product design BOM revision and has a New product in design mode warning displayed in the home section of the parent product. You should assign the product to QA stock as it can only be added to a prototype work order which cannot be used to cover demand for a sales order.

      Components

      Material with strict manual stock issuing method : Mandatory manual tracking

      This message is displayed if an attempt is made to automatically track a material with an immediate issue method and a transaction that prohibits the automatic issue for this type of material (strict manual issue).

      Not enough stock for this material and negative stock prohibited

      This message is displayed when an attempt is made to consume a material for which there is not enough available stock and where negative stock is prohibited for this material.

      Quantity generating a negative stock

      This message is displayed during the manual tracking of the material if the quantity consumed does not exist in stock. According to the setup "negative stock authorized" in the product record, this message can be critical or not.

      Product not managed in stock

      This message is displayed when adding an unplanned material, if the entered product is not managed in stock.

      Material already present in the tracking for the same operation

      This message is displayed when adding an unplanned material if the product is already present in the materials to be tracked table.

      Material already present in the tracking for another operation: Continue?

      This message is displayed when adding an unplanned material if the product entered is already present in the materials to be tracked table for another operation.

      Material already present in the WO for the same operation: Continue?

      This message is displayed when adding an unplanned material if the product entered already exists for the same operation but is not present in the materials to be tracked table. If the user decides to continue, the system proposes the characteristics for this material.

      Non-existent product code

      This message is displayed when adding an unplanned material if the product entered does not exist.

      The product is not linked to this production site!

      This message is displayed when adding an unplanned material if the product entered does not exist in the selected production site.

      Tracking unexpected material on a versioned product

      This warning is displayed if this work order is for a product (BOM) that is version-managed and you have chosen to add a new component to it. Click Cancel to abandon your action. To add the new component, click OK. You will not be prevented from adding the component if you need to.

      Miscellaneous

      Production reporting: entry of the receipt to stock not carried out line : XXX

      This message is displayed in production reporting if the receipt to stock has failed.

      Tracking following a sub-contractor receipt: Deletion impossible

      This error message is displayed after using the Delete action if the tracking has been created automatically by a sub-contract receipt. In this case, the tracking entry cannot be deleted by the tracking option. However, it will be automatically deleted if the receipt from which it came is deleted.

      Adjustment of the quantities to be tracked?

      This message is displayed after having requested the producible quantity in order to readjust the different quantities to be tracked.

      Problem with stock update

      This error message is displayed during production reporting or material consumption if the stock file update could not be carried out correctly.

      WO closed. Deletion impossible.

      It is not possible to delete a tracking for a closed work order.

      Tables used

      SEEREFERTTO Refer to documentation Implementation